Receptionist Coverage

Position Summary

We are seeking an experienced, personable, and highly organized temporary receptionist/office coordinator to provide three days of on-site coverage for a professional real estate office in San Francisco. This individual will serve as a welcoming presence in the office while helping ensure day-to-day workplace needs run smoothly. The ideal candidate has prior receptionist, office coordinator, or office management experience and can quickly step into a new environment with minimal training. This is a great short-term opportunity for someone who is proactive, polished, detail-oriented, and willing to help wherever needed. The office consists of approximately 26 employees, although not everyone is on-site each day. Many team members work in the field and come into the office periodically for meetings, supplies, and other business needs. The building is secure, so visitor traffic is generally planned in advance.

Key Responsibilities

• Greet and assist visitors and employees in a professional and welcoming manner
• Provide general front desk and reception coverage throughout the day
• Prepare coffee and help maintain a welcoming office environment
• Monitor and tidy conference rooms to ensure they are organized and ready for use
• Maintain organization and cleanliness within common office areas
• Assist employees with general office needs and requests
• Complete data entry and other basic administrative tasks
• Support ad hoc projects as assigned
• Help ensure office supplies and materials are organized and accessible
• Proactively identify tasks that need attention and jump in to assist as needed

Required Qualifications

• Approximately 2+ years of relevant administrative, receptionist, office coordinator, or office management experience
• Previous experience providing front desk or general office support
• Proficiency with Microsoft Office
• Strong data entry and administrative skills
• Excellent customer service and communication skills
• Strong attention to detail and organizational abilities
• Personable, professional, and comfortable interacting with employees and visitors
• Proactive, hands-on, "get it done" approach to work
• Ability to quickly learn an office environment and work independently with minimal training
• Ability to work onsite for the full three-day assignment

Preferred Skills & Experience

• Previous receptionist or office coordinator experience in a professional office environment
• Experience supporting conference rooms, workplace operations, or general office services
• Comfortable taking initiative and finding productive ways to assist during quieter periods
• Experience working in a fast-moving, professional environment