Receptionist (Chrysler East, NY)

Responsibilities

• Welcome and greet visitor and employees, determine nature and purpose of visit, and direct or chaperone them to specific destinations
• Main point of contact for visitors (services for coat/luggage storage, direction to restrooms, beverage (water/tea/coffee) services)
• Manage calendar (MS Outlook) for all conference rooms in conference center space
• Answer telephone and direct calls, screen, or forward calls, providing information, taking messages or scheduling appointments
• Add visitors to building security website portal
• Arrange catering with approved vendors and maintain cleanliness in conference room
• Maintain a professional environment in the reception area
• Request technology support for conference center
• Oversee use of conference center space and escalate issues
• Perform administrative duties such as scanning, photocopying, faxing, filing, collating and creating mailing labels
• In-room technology support
• Provide general administrative support, which includes but not limited to the creation, maintenance and editing of documents, spreadsheets, files, and presentations
• Assist with CSA related ad hoc projects as requested

Requirements

• Bachelor’s degree required
• Excellent written, visual, and verbal communication skills
• Strong interpersonal skills with a focus on teamwork
• Super attention to detail, organization, and able to adapt quickly to change
• Series 7 and 63/65 (or 66) or strong desire to attain
• 1-2 years in financial services experience
• Professional presentation skills
• Possess a high degree of proficiency with technology including MS Office products (Word, Excel, PowerPoint and Outlook) and Zoom/WebEx
• Must be a team player with an energetic, positive disposition seeking growth and opportunity to expand the role
• Interface and articulate well with all levels of employees and clients in a highly professional and cheerful manner