Receptionist

Contract position based in San Antonio, Texas.

About the role

We are looking for an experienced and dependable Receptionist to support daily front desk operations. This role is ideal for someone who enjoys creating a positive first impression, managing competing priorities, and keeping an office running smoothly in a detail-oriented environment. The successful candidate will combine strong communication skills with administrative accuracy and a customer-focused approach throughout each interaction.

Responsibilities

• Welcome clients, guests, and service providers with a courteous and attentive presence while ensuring the front office remains neat and inviting.
• Manage a multi-line phone system, route incoming calls to the appropriate team members, and record messages clearly and promptly.
• Assist visitors with arrival procedures, respond to routine questions, and direct individuals to the correct contact or meeting location.
• Provide day-to-day administrative support through document preparation, high-volume copying, scanning, printing, and general office organization.
• Maintain paper and electronic files, monitor office supply levels, and help coordinate incoming and outgoing mail, packages, and deliveries.
• Support meetings and office events by organizing reservations, preparing materials, tracking attendance details, and helping keep schedules current.
• Contribute to special projects and additional administrative tasks as business needs arise.
• Handle sensitive information with discretion and maintain a high standard in all communications and office interactions.

Requirements

• At least 3 years of experience in a receptionist, front desk, administrative support, or customer-facing office role.
• Demonstrated ability to manage inbound calls and operate a multi-line or switchboard phone system effectively.
• Strong verbal and written communication skills with a detail-focused and service-oriented demeanor.
• Proficiency with Microsoft Office applications, including Outlook, Word, and Excel, along with general document and PDF handling.
• Solid organizational skills with the ability to balance multiple responsibilities and meet deadlines in a busy environment.
• High attention to detail and the ability to maintain confidentiality when handling client and business information.
• Prior experience in a services setting, such as legal, financial, consulting, or similar office environments, is preferred.
• Background supporting meetings, calendars, events, or general administrative coordination is a plus.

Benefits

• Medical, vision, dental, and life and disability insurance.
• Eligibility to enroll in the company 401(k) plan.