Receptionist

About the role

We are seeking an enthusiastic, professional, and customer-focused Receptionist / Front Desk Coordinator to serve as the first point of contact for visitors, employees, and contractors. This role is ideal for someone who enjoys interacting with people, thrives in a fast-paced office environment, and takes pride in providing exceptional service and administrative support. The successful candidate will be highly organized, detail-oriented, and comfortable managing multiple tasks while maintaining a welcoming and professional presence at the front desk.

Responsibilities

• Greet and assist guests, visitors, contractors, and employees in a professional and friendly manner.
• Coordinate with internal hosts to ensure visitors are properly welcomed and granted access to the facility.
• Support site security processes by managing visitor documentation, visitor Wi-Fi access, and issuing visitor or access badges as required.
• Assist with onboarding activities, including coordinating and issuing access badges for new hires.
• Answer incoming phone calls, take messages, and respond to front desk email inquiries.
• Manage conference room reservations and coordinate meeting logistics.
• Arrange catering and support special events and meetings as needed.
• Receive, sort, and distribute incoming mail and package deliveries.
• Perform general administrative duties, including filing, data entry, scanning, photocopying, and document management.
• Utilize Microsoft Office and company-specific systems to maintain records and support daily operations.

Qualifications

• Previous experience in a receptionist, front desk, administrative assistant, or office support role preferred.
• Proficiency with Microsoft Outlook, Excel, and Zoom.
• Experience coordinating meetings and setting up conference rooms.
• Strong verbal and written communication skills.
• Excellent organizational and multitasking abilities.
• Professional demeanor with a strong customer service mindset.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Reliable attendance and commitment to working on-site daily.

What We're Looking For

• Positive attitude and strong work ethic.
• Outgoing, energetic, and personable professional who enjoys interacting with others.
• Excellent communication and interpersonal skills.
• Strong attention to detail and ability to stay organized.
• Self-motivated individual who can work independently and as part of a team.
• Dependable and punctual with a professional approach to workplace responsibilities.

Preferred Qualifications

• Experience supporting office security, visitor management, or access control processes.
• Experience assisting with new hire onboarding activities.
• Familiarity with conference room scheduling systems and event coordination.