Receptionist

About the Role

Enjoy exposure and visibility to all levels of the organization and gain insight about each of the different functions. Interact with our friendly staff at our 150-plus-person headquarters office on a daily basis. Maintain a work/life balance with little to no overtime outside of our core business hours from 8am – 5pm, Monday through Friday.

Reporting to the Office Manager, you will be providing front office oversight as well as exemplary support to our Houston office employees and visitors.

Responsibilities

• Greet visitors in a professional and friendly manner
• Answer and direct phone calls, take messages as necessary
• Manage incoming and outgoing mail and packages daily
• Validate parking for guests and assist with parking arrangements
• Update the office security badge system and provide quarterly audits
• General front lobby upkeep, resetting conference rooms after meetings
• Submit timely Concur expense reports
• Assist with processing office invoices
• Ship letters and packages using FedEx, USPS, and UPS services
• Act as liaison with appropriate building personnel to address office concerns, including work orders and parking management
• Monitor and restock kitchen supplies, including employee snacks and beverages
• Manage inventory of office and kitchen supplies; place orders as needed
• Assist in planning and organizing company events, including holiday parties and employee gatherings
• Assist with setting up conference rooms and event spaces
• Maintain and update calendars for office conference rooms and common areas
• Schedule appointments and meetings as requested
• Provide backup support to Executive Assistant and Office Manager as needed
• Collaborate with team members to ensure smooth office operations
• Keep track of all supply costs and maintain spreadsheets for cost comparisons
• Handle highly confidential information with discernment
• Update company-wide SharePoint to include upcoming events, employee spotlights, document uploads, and more
• Create and distribute electronically quarterly employee newsletters
• Assist with other duties, as assigned

Requirements

To meet the basic qualifications for this role, you will have legal authorization to work permanently in the United States for any employer without requiring a visa transfer or visa sponsorship.

Qualifications

• High school diploma or a GED equivalent required
• Minimum one year of experience in a professional work environment required
• Minimum 3 years of experience in office administration preferred
• Demonstrated creativity in office events or social gatherings required
• Intermediate ability with MS Office Suite applications, particularly Outlook email and calendaring, PowerPoint, SharePoint, and Excel
• Strong spelling, punctuation, and grammar skills
• Advanced attention to detail, organization, and interpersonal skills
• The ability to multitask and support multiple leaders, tasks, and projects
• The ability to keep information confidential
• Ability and willingness to work in the headquarters office in City Centre, Houston, Texas Monday to Friday 8am – 5pm

About Us

At Par Pacific, we own and operate market-leading energy and infrastructure businesses in logistically complex markets. We have built a team of downstream industry veterans and subject matter experts to lead our organization with an entrepreneurial spirit and a collaborative, problem-solving approach. We bring our diverse strengths and motivation to complex markets where we seek out diamonds in the rough. As a nimble, growing organization, we actively pursue new opportunities with corporate financing know-how, respond to local market demands, and adapt to changing external environments.

Benefits

• Competitive salary
• Medical, dental, and vision insurance
• Robust allotment of paid time off
• 401(k) with company match
• Retirement savings plans
• Educational reimbursement
• Voluntary critical illness and accident insurance
• Life/AD&D insurance
• Flexible Spending Account
• Employee Assistance Program
• Employee Stock Purchase Program (discounted company stock)

Schedule

Monday through Friday, 8am – 5pm with little to no overtime.

Location

The office is located in City Centre in Houston, Texas, on the west side of Houston near I-10 and the Sam Houston Tollway. It's a vibrant area of the city with plenty of places for lunch or to wind down after work.