Receptionist

Responsibilities

• Greet clients as they arrive at the office, and inquire into their purpose of visiting the firm
• Provide initial information regarding the firm’s services, and availability of lawyers
• Absorb and relay information from new clients, to determine their case histories, and backgrounds
• Record all information provided by clients, and forward it to lawyers, or legal assistants
• Handle incoming and outgoing correspondence, according to established protocols and procedures
• Operate PABX systems, divert and transfer calls, and take and relay messages
• Oversee the obtainment and storage of office supplies and equipment, while creating and maintaining an effective liaison with vendors and suppliers
• Avoid conference and shared spaces, ensuring they are tidy and ready for client meetings
• Assist attorneys, paralegals, and other staff with various clerical duties as needed

Qualifications

• High school diploma or GED
• Entry level experience working in an office setting, preferably in the legal environment
• Knowledge of general office practices
• Skills in handling multiple tasks, prioritizing, and meeting deadlines
• Demonstrated skill in effective oral and written communication
• Ability to exercise sound judgment and make effective decisions
• Proficiency in Microsoft Office, Outlook, and ProDoc