Receptionist

Responsibilities

• Answer and direct incoming phone calls courteously and professionally
• Greet visitors
• Provide excellent customer service to questions and inquiries from residents
• Provide backup support to CEO's Executive Assistant
• Track resident legals and follow-up on status with Property Managers and Chief Operating Officer
• Receive, date stamp and distribute large volumes of incoming mail
• Scan and e-mail time-sensitive documentation to property managers
• Prepare outgoing USPS, FedEx, and UPS mail
• Complete special projects as assigned
• Ensure company phone lists are up-to-date
• Maintain office supply inventory and order supplies
• Kitchen Management: Facilities-Lights, paper products, cleaning company (work with building Superintendent)
• Provide administrative support for Human Resources
• Support other departments as needed
• All other duties as assigned

Qualifications

• Minimum 3 years Administrative Experience
• Strong background in administrative duties, including, but not limited to, the ability to work in a small and fast-paced office environment with minimal supervision
• Strong communication skills
• Previous experience working with various levels of management and personalities
• Customer-service oriented with friendly demeanor
• Strong working knowledge of MicroSoft Office Suite (i.e., Word, Excel , and Outlook)
• Detailed oriented
• Some bookkeeping experience a plus
• High School Graduate or Equivalent