Receptionist

About the Role

The Receptionist will serve as an administrative assistant for brokerage and front office operations, handling a variety of office support duties. As the first point of contact for many clients, this role requires a proactive, positive, and solution-oriented attitude. The ideal candidate will anticipate needs, manage multiple tasks efficiently, and maintain a welcoming and organized front office environment.

Responsibilities

• Open and prepare the office for daily operation, including filling copy machines, organizing the breakroom and copy room, and checking supplies.
• Oversee the daily office calendar and coordinate meetings.
• Greet and welcome clients and visitors as the first point of contact.
• Answer, route, and resolve incoming phone calls.
• Pick up, receive, and sort mail and deliveries.
• Maintain the organization and appearance of the front office area.
• Upload and code invoices to PayScan.
• Maintain, organize, and manage the key safe.
• Order, organize, and maintain office, IT, and breakroom supplies.
• Conduct regular walkthroughs of the office, breakroom, and conference rooms to ensure tidiness.
• Coordinate and service phone systems.
• Organize office signs and setups for new employees.
• Provide support to staff as needed and as time allows.
• Handle confidential client and company information, including sensitive financial data, with discretion.
• Maintain a positive attendance record with regular and predictable on-site presence.
• Perform other duties as assigned.