Receptionist

Benefits

• Paid holidays and PTO
• Annual anniversary rewards dependent on classification, starting at $500 for Full Time employees
• Annual Scores Reward of $500 (Full Time) or $250 (Part Time) based on community survey results
• Health, Dental, Vision, and Life Insurance
• Retirement Savings Plan / 401(k) employer match
• Tuition reimbursement (U.S. Based Communities)
• Enrollment in benefits varies by employee classification; anniversary reward amounts vary by location

Requirements

• High school diploma or general education degree (GED); or one to three years related experience and/or training; or equivalent combination of education and experience
• Basic First Aid and CPR certification where required
• Must successfully complete all Atria specified training programs

Skills

• Able to read and comprehend simple instructions, short correspondence, and memos
• Able to write simple correspondence
• Able to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization
• Able to add and subtract two-digit numbers and to multiply and divide with 10's and 100's
• Able to apply common sense understanding to carry out detailed but uninvolved written or oral instructions
• Able to deal with problems involving a few concrete variables in standardized situations
• Able to operate: telephone, emergency call system, monitoring board or beeper, photocopier
• Able to work various schedules and shifts as needed

Responsibilities

• Answers incoming telephone calls in a cheerful and marketing-oriented way, determines purpose of callers, and forwards calls to appropriate personnel or department
• Retrieves messages from voice mail and forwards to appropriate personnel
• Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable
• Answers general questions about the community and provides callers with address, directions, and other information; refers other specific questions to appropriate staff
• Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel
• Coordinates guestroom reservations
• Maintains current list of residents who are hospitalized
• Updates appointment calendars, including transportation and beauty calendars, as directed
• Receives, sorts, and routes mail, and maintains and routes publications
• Distributes written communication, accepts and signs for deliveries (mail, prescriptions, etc.)
• Maintains copy and fax machines, assists users, sends faxes, and retrieves and routes incoming faxes
• Creates and prints fax cover sheets, memos, correspondence, reports, and other documents when necessary
• Performs other clerical duties as needed, such as filing, photocopying, and collating
• Orders, receives, and maintains office supplies
• Collects rent checks from residents and family members and provides needed information to bookkeeping for billing
• Collects money for store purchases and meal tickets, etc.
• May drive company vehicle from community to social and other various destinations (only if required by community)
• May perform other duties as assigned