Receptionist and Administrative Assistant

Responsibilities

• Scheduling and providing calendar support; managing meeting requests; coordinating visit itineraries; and providing planning and on-site assistance for individual and group meetings, including catering and scheduling.
• Captures and processes travel arrangements and financial invoices and reimbursements.
• Provides a professional and courteous presence and support for all internal and external constituents.

Requirements

• Administrative experience with calendaring, scheduling and supporting meetings.
• Proven ability to cultivate positive working relationships, build and maintain a team-based approach, and gain the trust and respect of all levels of internal and external constituencies.
• Demonstrated ability to work with sensitive and confidential matters and perform duties with a high degree of professionalism, confidentiality, flexibility, discretion, judgment, diplomacy, and tact.
• Must communicate clearly and concisely, both verbally and in writing.
• Superior customer service attitude and professional demeanor.
• Ability to maintain/handle confidential information appropriately.
• Demonstrated proficiency in Microsoft Office applications.
• Able to work in a fast-paced, high-stress environment with a high degree of efficiency.
• Must be detail oriented and highly organized.
• Able to multi-task and work independently with minimal supervision.
• Experience in a customer service environment.

Qualifications

• Required: Administrative experience with calendaring, scheduling and supporting meetings.
• Preferred: Experience in an academic or medical environment.
• Preferred: Degree in business administration or other related field or equivalent applicable experience.