Receptionist (6 month temporary position)

Job Summary

The Receptionist is responsible for greeting vendors, clients, job applicants and other visitors, and helping them navigate through the office. In addition, they handle firm-wide calls and emails, facilitate office-wide messages, sort mail, and assist Word Processing with printing and typing tasks. This is a temporary-full time role that is expected to last 6 months.

Duties/Responsibilities

• Serve as the first point of contact by greeting clients, visitors, and vendors; manage reception operations and ensure a professional, client-ready environment
• Manage incoming calls, emails, and general inquiries, routing communications appropriately and ensuring timely follow-up
• Coordinate visitor access, security protocols, and building communication for guests, vendors, and new hires
• Oversee mail and package handling, including distribution, shipping, tracking, and maintaining accurate logs and compliance records
• Provide administrative support such as scheduling, meeting coordination, document preparation, scanning, filing, and data entry
• Support onboarding logistics, internal events, and office meetings, including setup, hospitality, and coordination with vendors
• Maintain office operations by restocking supplies, supporting common areas, and liaising with building management and service providers
• Assist with seasonal or high-volume activities (e.g., tax season mailings, document distribution, special projects)
• Handle sensitive information with discretion and ensure compliance with firm policies and confidentiality standards
• Other duties as assigned

Required Education and Experience

• Front desk reception required.
• 2-3 years of work experience as a receptionist or an administrative assistant in a high volume / fast paced environment.

Required Skills/Abilities

• Able to manage multiple tasks, prioritize, and meet deadlines.
• Able to work independently and as part of a team.
• Excellent verbal and written communication skills.
• Excellent organizational and time management skills.
• Proficient with Microsoft Office Suite or similar software.
• Proficient with QuickBooks.
• Strong problem solving and analytical skills.
• Strong professional service ethic, client focused, and results driven.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at a time.

Benefits

• Competitive salary of $20 - $21 per hour
• Generous Paid Time Off: Start with 20 days and watch it grow, plus 2 extra days annually for managers.
• Comprehensive Healthcare: Medical options include HMO, PPO, HDHP, with fully covered dental and vision for you.
• Flexible Spending Accounts & Health Savings Accounts: Manage healthcare expenses conveniently with a benefits debit card.
• Employee Assistance Program: Confidential support for personal or work-related challenges.
• Family Hybrid & Remote Flexibility: Work-life balance matters! Enjoy flexibility based on your role.
• Insurance Benefits: Basic life insurance, voluntary life insurance, and long-term disability coverage.
• Dependent Care and Pet Insurance: Covering loved ones, furry or not, with flexible spending accounts and pet insurance.
• Bereavement Paid Time Off: Time to grieve and heal without work worries.
• Sabbatical and Personal Leave Options: Recharge and refocus with time off for personal needs.
• Business Social Events: Networking and unwinding at virtual and in-office firm social events.
• Community Involvement: Volunteering events that give you and your team a chance to give back and grow stronger together.
• Referral Bonuses: Earn rewards for growing our team and client base.
• Commuter Benefits: Funds for transit and parking to ease your daily commute.
• Professional Development: Reimbursement for licenses, memberships, CPE allowance, and access to classes through Becker.
• Dreams Retirement Plans: Tailored 401(k) Profit Sharing Plan for your financial future.
• Support for Professional Certifications: Assistance on your journey to CPA or CFE, including study materials, exam reimbursements, and bonuses.
• Leadership Development and Mentorship: Personal and professional growth through mentorship programs and our firm's competency model (Blueprint for Development).