Reception & Office Assistant - Intern

About the role

We are seeking a proactive and enthusiastic Intern to join our Head Office team and provide support across reception, office coordination, and day-to-day administration. This role will be the first point of contact for visitors and external partners, helping to create a welcoming and professional environment while ensuring the office operates smoothly. This is a fantastic opportunity for someone looking to gain experience within a fast-paced fashion business, develop corporate office skills, and gain exposure to a range of departments and functions.

This role is up to 20 hours per week.

Responsibilities

• Front of House & Reception
  • Manage the front desk and act as the first point of contact for all visitors, clients, and team members.
  • Welcome guests with a professional and friendly approach, ensuring a positive first impression of the business.
  • Answer and direct incoming calls and enquiries where required.
  • Manage meeting room bookings and assist with maintaining a professional and organised reception area.
  • Support visitor arrivals, including coordinating access and notifying relevant team members.
• Office Coordination & Administration
  • Support the smooth day-to-day running of the Head Office environment.
  • Maintain the office kitchen and shared spaces, ensuring they are clean, organised, and well stocked.
  • Coordinate office supplies, refreshments, and general workplace requirements.
  • Act as the first point of contact for couriers, deliveries, and collections, ensuring items are received and distributed appropriately.
  • Assist with incoming and outgoing mail and packages.
• Team & Department Support
  • Provide administrative support and assistance to teams across the business as required.
  • Assist with ad hoc tasks and projects across departments including HR, Finance, Operations, Marketing, Design, and other corporate functions.
  • Support office events, meetings, and team initiatives.
  • Complete general administrative tasks to support the wider Head Office team.

Requirements

• Currently studying or recently completed studies in Business, Fashion, Administration, Hospitality, or a related field (preferred but not essential).
• Excellent communication and interpersonal skills, with a warm and professional approach.
• Strong organisational skills and the ability to manage multiple tasks in a fast-paced environment.
• A proactive attitude with a willingness to learn and support wherever needed.
• Strong attention to detail and the ability to maintain a high level of accuracy.
• Professional presentation and confidence interacting with people at all levels.
• Ability to work independently while also being a collaborative team member.
• Comfortable using Microsoft Office and other digital workplace systems.
• An interest in fashion and the luxury retail industry is highly regarded.

What You’ll Gain

• Hands-on experience within a global fashion head office environment.
• Exposure to multiple business functions and corporate operations.
• Opportunity to build professional skills across administration, communication, and workplace coordination.
• Insight into the operations of a leading fashion brand.

Pay

$18 USD (hourly)