Receiving/ Inventory Assistant

General Duties

• Consolidates equipment, supplies, and packages for delivery by campus, building and priority.
• Captures and enforces safety procedures.
• Coordinates with the Receiving Department Lead to determine what should be delivered first, e.g., refrigerated and time-sensitive material, and establishes a delivery schedule that includes those factors.
• Sets up the delivery routes utilizing a last-in/first-out loading concept.
• Loads the cargo van or high capacity truck as appropriated, using a forklift or pallet jack when necessary.
• Supervises work-study students or temporary employees when available to assist in the loading and delivery functions.
• Delivers materials to various/appropriate departments on and off campus utilizing QTrak’s (or current software) to track the delivery of packages including obtaining signature of individual receiving packages.
• Receives equipment and supplies of all types from vendors, including highly expensive scientific instrumentation and hazardous biological/radioactive/chemical materials.
• Receives express and overnight shipments from various carriers such as FedEx, UPS and US Postal Service.
• Inspects shipments for visible damage and validates material against bills of lading or truck manifests before acknowledging receipt and acceptance by an original signature.
• Reports damages to carriers and vendors as the FOB coding dictates.
• Purchase Ordered Items: Opens and inspects packages, checks for concealed damages, matches contents against packing slips, organizes material for final receipt and entry into Banner/current inventory system. Items are logged and tagged as assets where applicable.
• Prepares outbound shipments for pick up by various carriers — LTL shippers, UPS , FedEx, etc.
• Ensures that all shipments and packages are documented in accordance with OSHA , ICC , NRC and CDC regulations and codes.
• Prepares bills of lading and other appropriate documentation in accordance with the above regulatory agency requirements.
• Contacts carriers to schedule pickups, signs appropriate documentation for the carrier and files the related documents.
• Inspects physical conditions of vehicles and forklift for maintenance, repairs, or replacements.
• Affords assistance in Surplus processes including: picking up items, organizing items, tagging/processing items, visitors assistance, surplus events.

Required to work callout on the weekends or on holiday shutdowns of the University.