Receiving Clerk- Hotel Magdalena

About the Role

Hotel Magdalena is seeking an enthusiastic Receiving Clerk to join our team. In this role, you will collaborate closely with the Hotel Magdalena operations team. You will be part of a team passionate about celebrating creativity and delivering exceptional guest experiences. The ideal candidate must have strong communication skills, the ability to resolve conflict, and a thorough understanding of Bunkhouse policies. The Receiving Clerk will also help develop and maintain the company’s culture, values, and reputation among staff, guests, vendors, and partners.

In the mid-1950s and 1960s, the Terrace Motor Hotel sat on the same location as Hotel Magdalena and Hotel Saint Cecilia. This 14-acre stretch off South Congress, spanning five city blocks, was eventually owned by legendary musician Willie Nelson. In the 1970s, he started the Austin Opry House, a famous 1,700-seat music venue, and built apartments for musicians and traveling road crews. We aim to honor this heritage and provide the same effervescent home to all who pass through.

Responsibilities

• Prioritize multiple deliveries and tasks in a fast-paced environment.
• Safely operate receiving equipment such as pallet jacks, carts, and hand trucks.
• Lift, carry, push, and pull products regularly, adhering to the hotel's physical-demand standards.
• Stand, walk, bend, reach, and work in loading, storage, refrigerated, and freezer areas for extended periods.
• Work early mornings, weekdays, weekends, and holidays as business needs require.
• Maintain clean, organized, and secure receiving and storage areas.
• Receive and inspect all incoming deliveries, verifying quantities and products against purchase orders and invoices.
• Scan, organize, and maintain invoices and receiving documentation for accurate recordkeeping.
• Identify missing, incorrect, damaged, or substituted products and resolve discrepancies with vendors.
• Communicate product shortages, delivery issues, and discrepancies to department leaders.
• Receive, log, and properly handle packages delivered to the hotel.
• Perform additional tasks as needed to meet operational demands and exceed customer expectations.

Employee responsibilities and job descriptions are subject to review and revision.

Requirements

• High school diploma or GED equivalent.
• 1 to 2 years of experience in warehousing, inventory, purchasing, or a similar hospitality background.
• Knowledge of food safety and product storage standards.
• Ability to stand for long periods, walk ramps/stairs, and lift up to 50 pounds unassisted.

Skills

• Proficiency in Microsoft Excel and Word.
• Basic computer literacy and familiarity with property management or inventory tracking software.
• Clear communication abilities and strong organizational skills.
• Attention to detail.

Preferred: Completion of Texas Food Handlers certification.

Benefits

• Medical, dental, and vision coverage.
• 401K with company match.
• Free room nights and discounted or friends & family room rates.
• Generous paid time off.
• Wellbeing initiatives, including a complimentary Headspace subscription.
• Discounts at various retailers (Apple, AT&T, Verizon, Headspace, and more).