Real Property Agent

Description

The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level.

• Performs office and field work involved in the acquisition and disposal of real property for public use;
• Conducts negotiations for interests in complex or higher-valued properties;
• Prepares reports for the purpose of acquiring, managing, leasing, or disposing of real property, both entire and partial takings;
• Prepares specialized legal documents for acquisition, property management, and other agreements as required;
• Negotiates for or prepares leases, bid proposals, deeds, reconveyances, quitclaims, licenses, agreements for purchase, resolutions, or other necessary actions;
• Gathers information from the offices of the Assessor, Clerk-Recorder, and title offices, as well as from all other real estate sources;
• Examines and interprets title reports;
• Manages, leases, and disposes of real property;
• Secures and assists in the preparation of data and directs the preparation of maps for use in condemnation proceedings or other acquisition transactions;
• Prepares and negotiates joint venture agreements with private parties;
• Prepares cost estimates for relocation of improvements;
• Plans and manages County space use and needs;
• Develops and oversees complicated bidding and proposal procedures;
• Provides relocation assistance to displaced homes and businesses, including soliciting and monitoring bids for moving relocatees;
• Makes recommendations for the selection of real property appraisers and other professional consultants;
• Directs and reviews the work of professional consultants conducting environmental impact studies and real property appraisals;
• Prepares or reviews environmental impact reports and related documents based on knowledge of all applicable laws and guidelines;
• Develops and delivers written and oral presentations;
• Prepares various reports and correspondence;
• May engage with commercial landlords to provide maintenance, repairs, and other services to County occupying departments, including working with the landlord, property managers, County Building Operations, and direct procurement;
• May serve as a liaison between the County and its tenants, and may be responsible for managing various aspects of the landlord-tenant relationship;
• May assign, lead, or train subordinate employees on a project basis;
• May be assigned as a Disaster Service Worker (DSW), as required*

Typical Tasks

• Performs office and field work involved in the acquisition and disposal of real property for public use;
• Conducts negotiations for interests in complex or higher-valued properties;
• Prepares reports for the purpose of acquiring, managing, leasing, or disposing of real property, both entire and partial takings;
• Prepares specialized legal documents for acquisition, property management, and other agreements as required;
• Negotiates for or prepares leases, bid proposals, deeds, reconveyances, quitclaims, licenses, agreements for purchase, resolutions, or other necessary actions;
• Gathers information from the offices of the Assessor, Clerk-Recorder, and title offices, as well as from all other real estate sources;
• Examines and interprets title reports;
• Manages, leases, and disposes of real property;
• Secures and assists in the preparation of data and directs the preparation of maps for use in condemnation proceedings or other acquisition transactions;
• Prepares and negotiates joint venture agreements with private parties;
• Prepares cost estimates for relocation of improvements;
• Plans and manages County space use and needs;
• Develops and oversees complicated bidding and proposal procedures;
• Provides relocation assistance to displaced homes and businesses, including soliciting and monitoring bids for moving relocatees;
• Makes recommendations for the selection of real property appraisers and other professional consultants;
• Directs and reviews the work of professional consultants conducting environmental impact studies and real property appraisals;
• Prepares or reviews environmental impact reports and related documents based on knowledge of all applicable laws and guidelines;
• Develops and delivers written and oral presentations;
• Prepares various reports and correspondence;
• May engage with commercial landlords to provide maintenance, repairs, and other services to County occupying departments, including working with the landlord, property managers, County Building Operations, and direct procurement;
• May serve as a liaison between the County and its tenants, and may be responsible for managing various aspects of the landlord-tenant relationship;
• May assign, lead, or train subordinate employees on a project basis;
• May be assigned as a Disaster Service Worker (DSW), as required*

Education

• Sufficient education, training, and experience to demonstrate the ability to perform the above tasks, plus the possession and direct application of the following knowledge and abilities:
• Training and Experience: Note: The required knowledge and abilities are attained through training and experience equivalent to a Bachelor’s degree. Relevant analytical, administrative, lead, supervisory, or management experience that includes interpreting rules and regulations, gathering data and formulating recommendations, and report writing can substitute for education on a year-for-year basis;
• Two (2) years of full-time experience in negotiations for the acquisition and disposition of real property, including the management of real property for commercial and/or public use.

Special Requirements

• Ability to travel to alternate locations in the course of work.
• If driving, possession of a valid California Driver's License prior to appointment and the ability to qualify for and maintain a County driver authorization.
• *As a condition of employment, pursuant to California Government Code Sections 3100-3109 and Local Ordinance, all County of Santa Clara employees are designated Disaster Service Workers (DSWs), including extra help. A DSW is required to complete all assigned DSW-related training, and in the event of an emergency, return to work as ordered.
• Knowledge Of Federal, State, and local laws and regulations pertaining to: Public land acquisition Environmental impact requirements Relocation assistance programs Land disposal; Principles and practices of real property transactions and real property management; Legal documents and procedures for acquiring property for public use and land disposal; Commercial real property, commercial office leases, terminology, property management issues, and the process of completing tenant improvements; Costs of construction and improvements; Terminology used in real property transactions; Components of real property legal descriptions; Local building ordinances and land development procedures; English usage, style, grammar, punctuation, and spelling; Common computer systems and applications.
• Ability To Understand and apply laws relating to public acquisition of real property; Assemble and analyze data logically and make mathematical computations accurately; Conduct negotiations; Interpret maps, engineering plans, and legal documents pertaining to real property; Review for compliance and prepare comprehensive environmental impact reports; Identify and resolve issues related to property maintenance, repairs, or service delivery promptly and effectively, ensuring minimal disruption to County operations; Review and prepare commercial office leases and tenant improvements; Research and evaluate real property market opinions; Deliver presentations; Communicate effectively, both orally and in writing, with people of diverse backgrounds and cultures; Establish and maintain effective working relationships with those contacted in the course of work, at all levels, including colleagues, the public and representatives of other agencies.
• Physical Requirements: Work under adverse weather conditions; outdoors, in remote areas, on uneven and/or slippery ground or surfaces, and on moderately steep slopes or terrain; Work in environments that are noisy or are subject to sudden changes and/or extremes in air temperature, pressure, or humidity; Walk, stand, or sit for extended periods.