Real Estate Transaction Coordinator (Client Care Coordinator)

Job Description

• Liaises between real estate agents, clients, attorneys, title companies, and mortgage brokers during the process of a real estate sale and effectively manage the administrative tasks involved in closing a sale.
• Serves as the first point of contact for all questions that arise throughout the both the listing process (e.g., provides showing feedback, orders brochures, and ensures the home is accurate and showcased well in Bright MLS and associated marketing) and the closing process; understands the listing agreement and contract.
• Creates Expectations Meeting with agents; communicates regularly with the agent and provides updates on important dates, missing documents, calendar reminders, file compliance status, issues, etc.
• Communicates regularly with the client to let them know what to expect in each step of the listing and/or closing process; sends reminders, routinely checks-in, and notifies clients about utility accounts to set up/cancel
• Establishes and maintains relationships with all third parties including lenders, inspectors, appraisers, and agents to ensure a smooth closing process and share relevant information.
• Creates timelines and follows-up with individuals to ensure all deadlines are met and contingencies are released.
• Maintain accurate and compliant files for all transactions; creates a digital house file for all transactions.
• Closes out the file after the closing including changing the MLS status to closed for our listings, double-checking the file, making an electronic copy of the CD-ALTA, processing the check, and uploading all settlement-related documents to Salesforce.
• Process checks.

Qualifications

• Excellent people skills and interpersonal savvy.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Strong time management skills with a proven ability to multitask and meet deadlines.
• Strong initiative.
• Ability to function well in a high-paced environment.
• Strong knowledge of Microsoft Office, Google Workspace, and databases; knowledge of Salesforce a plus.

Education and Experience

• A high school diploma or equivalent required.
• 2+ years of experience in administrative, project management or transaction processing; real estate experience a plus.

Physical Demands

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift and carry up to 15 pounds at times.

Pay

Pay for this position starts at $45,000-$50,000, or $21.63-$24.04 per hour.