Real Estate Analyst

VUMC Real Estate

Supports administration of the lease portfolio and other real property related matters overseen by the VUMC Office of Real Estate.

• Sets up rent for new and/or renewed full-time leases as well as part-time leases
• Researches and responds to rent questions (both internally and externally)
• Assists with resolving property management issues
• Implements and maintains various tracking tools for the office
• Processes service agreement invoices for payment
• Supports and/or takes point on full-time lease renewals and/or sublease needs
• Supports property management resolution with third-party property owners which can require travel to the site

Department Summary

VUMC Real Estate is the central point of contact (both internally and externally) for access to VUMC organizational expertise in leasing, acquisition of property, sale of property, and oversight of third-party landlord property management for VUMC and affiliated entity leased properties. Included in this effort, VUMC Real Estate is also responsible for setting up rent payment and review of annual reconciliations for all portfolio leases.

Qualifications

• Bachelor’s Degree and 3 years of relevant work experience (5 years of experience is preferred) which must include negotiation of commercial leases.
• A knowledge of real estate is required.
• An understanding of lease structure including common economic components of leases is a requirement.

Key Responsibilities

• Processes incoming checks; document control for review; and processing up until execution and then distribution
• Processes service agreement invoices for payment
• Sets up and processes service agreements
• Participates in generating all documentation needed to close out files; and cooperates with other team members in the organizational system for storing such documents (both electronic and copy)
• Supports and takes point on full-time lease renewals and/or sublease needs
• Supports property management resolution with third-party property owners which can require travel to the site

Technical Capabilities

• Written Communication (Advanced): Demonstrates the ability to write clear, detailed, and comprehensive status reports, memos and documentation. Demonstrates an understanding of effective composition, such as having first line in a paragraph state the subject.
• Database Knowledge (Intermediate): Knowledge and understanding of a database and how data is organized so that its contents can easily be accessed, managed, and updated.
• Verbal Communication (Advanced): Ability to enunciate clearly, using appropriate voice control and body language. Effectively transmits technical and business ideas and information to others.
• Contract Negotiations (Intermediate): Demonstrates an understanding of negotiating skills such as building trust, gaining commitment, managing the opposition and maintaining goodwill. Realizes the need for mutual concessions and accommodations and negotiates with others for resources, actions or buy-in to maximize collaborative outcomes.
• Real Estate Contracts (Advanced): The preparation, monitoring and management of the contracting processes well as individual contracts. May include contract specifications, evaluation of bid proposals, and purchase requisitions.
• Document Auditing (Intermediate): Auditing is conducting an independent review and examination of records and activities in order to test the adequacy and effectiveness of procedures, policies, standards, rules, capabilities and other aspects to ensure compliance with established policy and operational procedures, and to recommend any necessary changes.
• Documentation (Advanced): Ensures that all documentation is complete, accurate, thorough, and compliant.

Core Accountabilities

• Organizational Impact: Executes job responsibilities with the understanding of how output would affect and impact other areas related to own job area/team with occasional guidance.
• Problem Solving/ Complexity of work: Analyzes moderately complex problems using technical experience and judgment.
• Breadth of Knowledge: Has expanded knowledge gained through experience within a professional area.
• Team Interaction: Provides informal guidance and support to team members.

Core Capabilities

• Supporting Colleagues:
  • Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance and gain knowledge in new areas.
  • Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships.
  • Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences.
• Delivering Excellent Services:
  • Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them.
  • Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions.
  • Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness.
• Ensuring High Quality:
  • Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly.
  • Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them.
  • Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring.
• Managing Resources Effectively:
  • Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure.
  • Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area.
  • Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities.
• Fostering Innovation:
  • Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches.
  • Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges.
  • Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.

Position Qualifications

• Certifications: Not specified
• Work Experience: Relevant Work Experience Experience Level 3 years
• Education: Bachelor's