Real Estate Administrative Assistant

Responsibilities

• Serve as the primary administrative support for the VP of Asset Management, assisting with travel arrangements, expense tracking, and scheduling.
• Facilitate asset management operations by maintaining accurate portfolio tracking, generating reports, and ensuring compliance with governance protocols.
• Provide support for brokerage activities, including transaction coordination, documentation management, and scheduling.
• Assist with due diligence processes for acquisitions and dispositions, including organizing data, reviewing documents, and managing checklists.
• Monitor lease expirations, renewal deadlines, and critical dates, coordinating timely actions with internal teams.
• Conduct market research and analysis to inform investment strategies, leasing decisions, and asset performance evaluations.
• Collaborate with brokers, legal counsel, and external parties on transactions, lease agreements, and related documentation.
• Oversight document execution workflows, ensuring proper filing and organization in compliance with company policies.
• Maintain document retention systems in alignment with regulatory requirements and internal standards.
• Support accounting operations by coordinating reports, tax filings, and other deliverables as directed by the VP of Asset Management.

Requirements

• Proven experience in administrative assistance, preferably within the real estate or asset management industries.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Proficiency in data entry, document management, and compliance tracking.
• Excellent communication skills, both written and verbal, for collaborating with internal and external stakeholders.
• Familiarity with lease tracking, transaction coordination, and market research processes.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proficiency in office software tools, such as Microsoft Office Suite and document management systems.
• Previous experience with answering inbound calls and receptionist duties is a plus.

Qualifications

• Detail-oriented and able to manage multiple tasks simultaneously.
• Highly organized with excellent time management skills.
• Experience with real estate or asset management preferred.
• Knowledgeable about compliance and regulatory requirements.

Skills

• Data Entry
• Document Management
• Compliance Tracking
• Market Research
• Lease Tracking
• Transaction Coordination
• Collaboration
• Communication
• Confidentiality
• Office Software Tools

Benefits

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Life Insurance
• Disability Insurance
• 401(k) Plan

Pay

Competitive salary based on experience.

Schedule

Contract to permanent position with flexible schedule to accommodate the needs of the VP of Asset Management.

TalentMatch® Robert Half

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About the Role

We are looking for a detail-oriented Real Estate Administrative Assistant to join our team in Dayton, Ohio. This Contract to permanent position involves providing comprehensive administrative support to the VP of Asset Management and ensuring smooth operations across multiple departments.