RBSC Financial Transaction Coordinator

About the role

Serve as a key resource for faculty, staff, students, and external partners, as a member of the Rubenstein Business Service Center (RBSC). Work independently and as part of a team, collaborating with various UVM offices & external organizations and vendors as needed.

Responsibilities

• Coordinate and process a variety of financial transactions, including procurement, payments, receivables, contract and agreement routing, recordkeeping, and related administrative activities.
• Maintain financial tracking systems, shared communication channels, operational records, and electronic filing systems to support efficient business operations.
• Serve as a resource for departmental stakeholders by facilitating communication, gathering required documentation, and ensuring timely completion of business processes.
• Apply in-depth knowledge of university policies, procedures, funding sources, and compliance requirements to support business operations and ensure the appropriate allocation and use of resources.
• Develop and maintain a broad understanding of federal grant regulations and compliance standards to support sponsored project administration and related business activities.
• Serve as a backup resource for business office functions, assisting with operational responsibilities as needed to maintain continuity of operations.
• Demonstrate strong attention to detail, organization, communication, customer service, and a commitment to meeting University deadlines and maintaining high standards of accuracy and professionalism.

Minimum Qualifications

• Associate’s degree in accounting, business administration, finance, public administration, or a related field and two to four years of experience in financial, administrative, business operations, or office support; or an equivalent combination of education and experience.
• Experience supporting financial transactions, operational processes, and compliance requirements in a complex organization required.
• Demonstrated experience managing multiple priorities, maintaining accurate records, and processing detailed transactions.
• Effective organizational, customer service, written, and verbal communication skills required.
• Demonstrated commitment to diversity, equity and inclusion.

Desirable Qualifications

• Bachelor’s in related field.
• Experience working in a higher education or similarly complex environment.
• Experience with financial transaction processing, reconciliations, accounts receivable, purchasing card administration, and financial reporting.
• Working knowledge of PeopleSoft, Microsoft Excel, and electronic document management systems.

Pay

$27.18 - $28.21/hr ($53,000 – $55,000 Annually)

Schedule

This position is eligible for a hybrid schedule with an option to split time between campus and elsewhere, in accordance with the university telecommuting policy.