QC Sample Management Specialist

About the role

This position supports quality control testing by receiving, logging, tracking, and distributing samples throughout the QC process. The QC Sample Management Specialist maintains accurate chain-of-custody documentation and sample traceability, performs aliquoting activities using biosafety cabinets and aseptic techniques, and creates reference standards and control materials to support QC testing. The role also coordinates sample shipments to external contract laboratories, manages shipping and compliance documentation, and utilizes LIMS for sample inventory and tracking. Additionally, the specialist supports laboratory operations, including refrigerators, freezers, and stability chambers, and assists with equipment maintenance while following GMP procedures.

Responsibilities

• Receive, log, track, and distribute samples throughout quality control testing processes to ensure timely and accurate analysis.
• Maintain proper chain-of-custody documentation and sample traceability in accordance with GMP procedures and site documentation requirements.
• Perform aliquoting activities using biosafety cabinets and aseptic techniques to prepare samples for QC testing.
• Create and maintain reference standards and control materials required for quality control testing activities.
• Coordinate shipment of samples to external contract laboratories, including preparing shipping materials and completing all required shipping and compliance documentation.
• Utilize LIMS to manage sample inventory, tracking, and status updates, ensuring accurate data entry and record keeping.
• Support laboratory operations by monitoring and managing refrigerators, freezers, and stability chambers used for sample and material storage.
• Assist with equipment maintenance activities by relocating and organizing stored materials as needed to support laboratory functionality.
• Follow GMP procedures and site documentation standards in all sample management and laboratory support activities.
• Perform accurate data entry related to sample management, LIMS records, and laboratory documentation.
• Collaborate with cross-functional manufacturing and quality teams to ensure efficient sample flow and compliance with quality standards.

Requirements

• Bachelor's degree in Biology, Microbiology, Chemistry, Biochemistry, Pharmaceutical Sciences, or a related Life Science field.
• Strong attention to detail with a focus on maintaining accurate documentation and sample traceability.
• Excellent organizational skills to manage multiple samples, inventories, and documentation requirements.
• Ability to work independently while also contributing effectively in a team environment.
• Strong communication skills for interacting with laboratory staff, cross-functional teams, and external partners.
• Ability to follow GMP procedures and site documentation standards in a regulated laboratory environment.

Qualifications

• GMP laboratory experience preferred.
• Sample management experience preferred.
• Experience working with biosafety cabinets preferred.
• Experience with aseptic technique preferred.
• Experience with pipetting and basic laboratory handling techniques preferred.
• Experience with LIMS systems for sample tracking and inventory management preferred.
• Experience supporting chain-of-custody processes and laboratory documentation preferred.
• Interest in long-term growth within Quality Control, Microbiology, Quality Assurance, or broader laboratory roles.

Work Environment

This role is based in a pharmaceutical manufacturing facility in Sanford, NC, operating on a Monday–Friday schedule from 8:00 AM to 4:30 PM. The environment is fast-paced with a start-up feel, offering exposure to both GMP and non-GMP processes due to a variety of product types. Team members work closely with cross-functional manufacturing and quality groups and gain exposure to GMP quality control operations, sample management programs, laboratory systems, and compliance practices. The setting includes routine work with laboratory equipment such as biosafety cabinets, refrigerators, freezers, and stability chambers.

Pay

The pay range for this position is $25.00 - $35.00/hr. Individual compensation offered within this range will depend on qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Benefits

Eligibility requirements apply to some benefits and may depend on job classification and length of employment. Benefits are subject to change and may include:

• Medical, dental, and vision insurance
• Critical Illness, Accident, and Hospital coverage
• 401(k) Retirement Plan (Pre-tax and Roth post-tax contributions available)
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short- and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation, or Sick Leave)

Schedule

Monday–Friday, 8:00 AM to 4:30 PM.