Pursuit and Proposal Specialist

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets. We are more than 34,000 people, in over 30 countries, dedicated to improving quality of life.

About the role

Arcadis is seeking a Pursuit & Proposal Specialist to join the Resilience Team. This is an exciting opportunity for a self-motivated individual to join our international team with support from one of the best-qualified full-service environmental consulting firms in the world. The Pursuit & Proposal Specialist, with the support of strong, internationally recognized staff, will utilize their expertise and knowledge of the full pursuit process, from positioning and capture planning through post-proposal submittal debriefing, in supporting client teams to successfully win projects. Their primary focus is the planning, scheduling, development, and finalization of responses to client requests for qualification, proposals, bids, and presentations that result in contract and/or project awards.

Responsibilities

• Collaborate closely with other specialists, Market Sector Leaders, Technical Solution Leaders, Account Leaders, Pursuit Leaders, and Project Managers to support the preparation and production of proposals.
• Participate in capture planning and win strategy development, identifying proposal needs such as resources, materials, and expertise.
• Carry out tactics to secure project awards, demonstrating strong leadership by confidently offering opinions and direction.
• Research internal capabilities and resources to meet opportunity-specific requirements.
• Collect and tailor information and materials in partnership with capture and proposal teams.
• Serve as Lead Proposal Manager or Proposal Support Resource, contributing to winning strategy development and coordinating go/no-go discussions.
• Review and interpret RFPs, develop proposal management plans, manage data calls, and develop meeting agendas.
• Coordinate team activities and meetings, drive schedules, facilitate quality reviews, and enforce RFP compliance.
• Ensure proposal production and delivery deadlines are met.
• Write and tailor proposal content, incorporating win strategy and capture plan information, meeting RFP requirements, and crafting persuasive, competitive responses.
• Interview staff and technical experts to highlight features, advantages, and benefits.
• Support other Pursuit and Proposal Specialists with planning, reporting, research, and client or Account Leader communications.
• Provide clear written and verbal instructions for action items and follow up on progress to maintain momentum.
• Develop proposal-specific templates and data call requests.
• Work with graphic designers and team members to communicate requirements and expectations.
• Coordinate resources and workload balancing with other specialists.
• Perform knowledge management activities such as updating, organizing, cataloging, and storing information for current and future proposal and marketing needs.
• Support business development pipeline activities, including data collection, updating, and report preparation.
• Assist broader client development efforts like Marketing/Communications (sales collateral, trade shows, conferences) and Tools & Systems (CRM, Knowledge Library).

Requirements

• Minimum 5 years’ A/E/C experience in marketing, proposals, or business development.
• Bachelor’s degree (or equivalent experience) in a related field such as communications, marketing, business, engineering, science, or architecture.
• Proven experience developing and writing proposals with a solid understanding of RFP and proposal processes.
• Proficiency in MS Word, Excel, and PowerPoint.
• Preferred experience with Adobe Creative Suite (especially InDesign) and working knowledge of Office365 tools (SharePoint, OneDrive, Teams).
• APMP or CPSM certification is preferred but not required.

Skills

• Strong leadership and dependability through excellent planning and organizational skills.
• Creativity and innovation in proposal development.
• Ability to collaborate effectively with marketing, proposal staff, and client teams.
• Agility and flexibility to thrive in fast-paced environments and manage shifting priorities.
• Results-oriented mindset with a strong market and client focus.
• Excellent communication and listening skills.
• Organizational accountability and commitment to high ethical standards.
• Forward-thinking leadership to motivate teams and develop strategic client and pursuit plans.

Benefits

• Medical, dental, and vision insurance.
• Employee Assistance Program (EAP).
• 401K retirement plan.
• Short-term disability (STD), long-term disability (LTD), AD&D, and life insurance.
• Paid parental leave.
• Reward & recognition program.
• Optional benefits including wellbeing benefits, adoption assistance, and tuition reimbursement.
• Nine paid holidays and 15 days PTO that accrue per year.

Pay

The salary range for this position is $68,400.00 - $123,120.00. Actual salaries will vary and are based on several factors, such as experience, education, budget, internal equity, project, and location.