Pursuit and Proposal Specialist

About the role

Arcadis is seeking a Pursuit & Proposal Specialist to join the Resilience Team. This is an exciting opportunity for a self-motivated individual to join an international team with support from one of the best-qualified full-service environmental consulting firms in the world. The Pursuit & Proposal Specialist, with the support of strong, internationally recognized staff, will utilize their expertise and knowledge of the full pursuit process—from positioning and capture planning through post-proposal submittal debriefing—to support client teams in successfully winning projects. Their primary focus is the planning, scheduling, development, and finalization of responses to client requests for qualification, proposals, bids, and presentations that result in contract and/or project awards.

Responsibilities

• Collaborate closely with specialists, Market Sector Leaders, Technical Solution Leaders, Account Leaders, Pursuit Leaders, and Project Managers to prepare and produce proposals.
• Participate in capture planning and win strategy development, identify proposal needs (resources, materials, expertise), and execute tactics to secure project awards.
• Conduct research on internal capabilities and resources to meet opportunity-specific requirements.
• Collect and tailor information and materials in partnership with capture and proposal teams.
• Serve as Lead Proposal Manager or Proposal Support Resource, contributing to win strategy development, coordinating go/no-go discussions, reviewing and interpreting RFPs, and developing proposal management plans.
• Manage data calls, develop meeting agendas, coordinate team activities and meetings, drive schedules, facilitate quality reviews, enforce RFP compliance, and ensure proposal production and delivery deadlines are met.
• Write and tailor proposal content by interviewing staff and technical experts, incorporating win strategy and capture plan information, meeting RFP requirements, and crafting persuasive, competitive responses that highlight features, advantages, and benefits.
• Support other Pursuit and Proposal Specialists with planning, reporting, research, and client or Account Leader communications; provide clear written and verbal instructions for action items and follow up on progress to maintain momentum.
• Develop proposal-specific templates and data call requests; work with graphic designers and team members to communicate requirements and expectations.
• Coordinate resources and workload balancing with other specialists and perform knowledge management activities such as updating, organizing, cataloging, and storing information for current and future proposal and marketing needs.
• Support business development pipeline activities, including data collection, updating, and report preparation, and assist broader client development efforts like Marketing/Communications (sales collateral, trade shows, conferences) and Tools & Systems (CRM, Knowledge Library).

Qualifications

• Minimum 5 years’ A/E/C experience in marketing, proposals, or business development.
• Bachelor’s degree (or equivalent experience) in a related field such as communications, marketing, business, engineering, science, or architecture.
• Proven experience developing and writing proposals with a solid understanding of RFP and proposal processes.
• Core technical skills: Proficiency in MS Word, Excel, and PowerPoint.
• Preferred experience with Adobe Creative Suite (especially InDesign) and working knowledge of Office365 tools (SharePoint, OneDrive, Teams).
• Certifications (optional): APMP or CPSM certification is preferred but not required.

Skills

• Leadership and dependability.
• Creativity and innovation.
• Effective collaboration with marketing, proposal staff, and client teams.
• Agility and flexibility to thrive in fast-paced environments, manage shifting priorities, and maintain high-quality standards.
• Results-oriented mindset with strong market and client focus.
• Forward-thinking leadership to motivate teams and develop strategic client and pursuit plans.
• Excellent communication and listening skills, organizational accountability, and commitment to high ethical standards aligned with Arcadis values.

Benefits

• Medical, dental, and vision coverage.
• Employee Assistance Program (EAP).
• 401(k) retirement plan.
• Short-term and long-term disability insurance.
• Accidental death & dismemberment (AD&D) and life insurance.
• Paid parental leave.
• Reward & recognition program.
• Optional benefits including wellbeing benefits, adoption assistance, and tuition reimbursement.
• Nine paid holidays and 15 days PTO accrued per year.

Pay

The salary range for this position is $68,400.00 – $123,120.00. Actual salaries will vary and are based on several factors, including experience, education, budget, internal equity, project, and location.