Purchasing Technician

Reports to: Purchasing Administrator; FLSA Status: Non-Exempt; Supervises: None; Job Family: Fiscal Services; FTE: 1.0; Work Calendar: 253; Grade: N; Approved/Revised: 07/25/2022

Summary

Under the general direction of the Purchasing Administrator, performs the duties of accurately handling all p-card accounting functions to ensure the ultimate benefit to each student enrolled.

Responsibilities

• Maintain compliance with ARS rules and regulations and USFR guidelines pertaining to purchasing cards.
• Manage purchasing card program.
• Reconcile, maintain records, validate purchases, etc.
• Maintain a continuous internal program to safeguard against over expenditure of any purchasing card purchases.
• Maintain appropriate vendor records, entering vendor information in accounting system, securing W9's.
• Greet public, answer phones and respond to inquiries from public, staff and vendors.
• Assist with scheduling meetings for purchasing department.
• Assist with preparing, placing order, and distribution of purchase order forms to vendors and warehouse.
• Assist with revising requisitions approved by Purchasing Administrator.
• Provide problem solving services to end users, receiving, and accounting relating to p-cards.
• Perform training to end-users on various p-card processes and procedures.
• Establish and maintain good rapport with students, employees, community members and vendors.
• Maintain a high level of ethical behavior and confidentiality.
• Performs other job related duties as assigned.

Qualifications

Education: High school diploma or G.E.D. required.

Experience: Previous experience in p-card accounting or similar duties. Prior experience in Government accounting preferred. Must possess skills including using a computer and related software and office equipment; researching specifications, costs, and descriptions of materials and supplies; preparing and making oral and written presentations; and communication, interpersonal skills as applied to interaction with assigned staff, coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

Licensing/Certifications: Valid Level I Identity Verified Prints (IVP) Arizona Fingerprint Clearance Card (FPCC).

Computer Skills: Demonstrated competency in computer literacy, Word and Excel.

Knowledge

• Knowledge of the Arizona Procurement Code or AZ School District Procurement Rules and Regulations.
• Interpersonal skills as applied to interaction with assigned staff, coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.
• Techniques and methods for organizing, prioritizing, and monitoring work.