Purchasing Supervisor

About the role

The Finance Department of New Hanover County is seeking an experienced Purchasing Supervisor to oversee purchasing operations, property disposal activities, and the Countys Minority/Women-Owned Business Program.

Responsibilities

• Supervises staff, prioritizes and assigns work; conducts performance evaluations; ensures staff is trained; and makes hiring, termination, and disciplinary recommendations.
• Oversees the timely processing of invoices, ensuring vendors are paid and taxes are being applied correctly in order to file the sales tax reimbursement at year end.
• Determines if vendors are required to receive 1099s by the IRS and ensures they are properly set up.
• Completes credit applications, determines which vendors to use, negotiates terms and conditions, establishes lines of credit, resolves issues, and maintains and balances County accounts.
• Provides conflict resolution for department heads and project managers concerning contract noncompliance issues and disputes.
• Oversees the County formal bid process to include writing specifications, advertising and opening bids, preparing contracts, preparing the agenda for award of contracts, setting up and attending pre-bid meetings, obtaining Board approval, ensuring compliance with contracts, and resolving conflicts and non-compliance issues with contracts.
• Oversees the disposal of confiscated, surplus, and abandoned property which includes managing the annual County auction.
• Develops, recommends, and implements approved County policies and procedures concerning purchasing, construction, and contracted services for the County.
• Analyzes and renders decisions regarding outstanding purchase orders at the end of the fiscal year.
• Oversees the Countys Minority/Women-Owned Business Program to include setting program goals, administering the bidding process for participants, recommending the awards of contracts, participating in project meetings, ensuring contract compliance, monitoring projects, mediating concerns and complaints, participating in denial hearings, and recommending and updating policies, and preparing required project reports.
• Prepares journal entries to record the distribution of revenue and/or correct the improper posting of expenditures.
• Processes requisitions and prepares and/or approves purchase orders to encumber funds to cover outstanding obligations of the County.
• Analyzes and renders decisions regarding outstanding purchase orders at the end of the fiscal year.
• Compiles and analyzes financial information and prepares reports for the annual audit.
• Responds to inquiries from internal and external customers regarding purchasing procedures, how to do business with the County, outstanding invoices, and numerous other situations, and provides information, direction and/or referral for addressing the inquiries.
• Trains and advises County departments regarding County purchasing and contract compliance procedures.
• Performs work with regular and predictable attendance consistently meeting the scheduling needs as required by the county.
• Performs work during emergency/disaster situations.

Requirements

• Bachelor's Degree in Accounting, Business Administration, Public Administration, or related field, and five (5) years of progressively responsible government procurement, contract management and related experience that includes one (1) year of supervising staff;
• or an equivalent combination of training and experience sufficient to successfully perform the essential duties of the specific position as listed above.

Qualifications

• LICENSING/CERTIFICATION: Certified Local Government Purchasing Officer.

Benefits

A competitive benefits package is offered, including salary ranging from $65,232 - $88,063 annually.