Purchasing Supervisor

We are excited to add a Purchasing Supervisor to our team at Hyatt Regency Portland. This role oversees the hotel's purchasing operations, ensuring compliance with company policies, brand standards, and purchasing guidelines while supporting daily hotel operations.

About the role

The Purchasing Supervisor is responsible for maintaining inventory levels, receiving deliveries, managing storeroom organization, and ensuring the efficient flow of goods throughout the property. This position also maintains a clean, organized, and safe loading dock, receiving area, and trash/recycling room. Reporting directly to the Director of Purchasing, the Purchasing Supervisor plays a critical role in maintaining accurate inventory, supporting all hotel departments, and ensuring a clean, organized, and safe receiving environment.

Responsibilities

• Oversee the daily purchasing and receiving functions for the hotel.
• Order food, beverage, operating supplies, and other products to meet operational needs.
• Receive, inspect, and verify all incoming deliveries for quality, quantity, and accuracy.
• Check in and distribute guest packages and internal deliveries promptly.
• Maintain accurate inventory records and conduct regular physical inventory counts.
• Rotate inventory using FIFO (First In, First Out) practices to minimize waste and ensure product freshness.
• Maintain organization and cleanliness of all storerooms.
• Maintain a clean, organized, and safe trash room, loading dock, receiving area, and surrounding workspaces, ensuring compliance with Hyatt standards and local health and safety regulations.
• Coordinate outgoing shipments and package deliveries.
• Work closely with department leaders to fulfill purchasing requests and resolve supply issues.
• Ensure compliance with food safety standards and company purchasing policies.
• Maintain purchasing documentation and records accurately.
• Assist the Director of Purchasing with vendor relationships, inventory control, cost management, and other purchasing initiatives as assigned.

Qualifications

• A genuine desire to satisfy the needs of others in a fast-paced hospitality environment.
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• Ability to multitask and work independently with minimal supervision.
• Proficiency in Microsoft Excel and Word.
• Experience using BirchStreet or similar procurement software.
• Ability to lift, push, pull, and carry up to 50 pounds.
• Ability to work a flexible schedule, including weekends and holidays.
• Valid Oregon State Food Handler Card (or ability to obtain upon hire).

Preferred Qualifications

• Previous hotel purchasing, receiving, warehouse, or inventory control experience.
• Experience with inventory management and purchasing systems.
• Knowledge of food and beverage receiving procedures and inventory rotation practices.

Physical Requirements

• Frequently stand, walk, bend, stoop, and lift throughout the shift.
• Lift and move products weighing up to 50 pounds.
• Work in receiving, storeroom, loading dock, warehouse, and outdoor receiving environments as needed.

Skills

The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced hotel environment. They take pride in maintaining clean and organized work areas, demonstrate strong inventory management skills, and are committed to providing exceptional internal customer service while supporting the hotel's operational success.

Benefits

• Health benefits for you and your dependents.
• Paid vacation, sick leave, and holidays.
• 401K Plan with matching contributions.
• Employee Stock Purchase Plan.
• Wellbeing programs.
• TriMet discount.
• Complimentary meals.
• Tuition reimbursement program.
• Family bonding benefits and Oregon Paid Leave.
• Complimentary hotel nights and friends & family discounts at Hyatt properties worldwide.

About Hyatt Regency Portland

Hyatt Regency Portland offers over 600 guest rooms, 16 suites, and more than 39,000 sq. ft. of meeting space. The hotel features dining options such as Bridgetown for breakfast, Portland Coffee Roasters, The Market for pastries, and Spoke & Fork Bar for drinks. Guests can reenergize in the 24-hour StayFit™ Gym or enjoy a run along the Willamette River. The hotel is directly next to the Oregon Convention Center, which houses 328,909 sq. ft. of flexible meeting space.

At Hyatt, we believe our guests select Hyatt because of our caring and attentive colleagues who provide efficient service and meaningful experiences. Hyatt has been recognized on Fortune's 100 Best Companies to Work For®, Fortune’s Great Place to Work®, and Fortune’s 100 Best Workplaces for Millennials.