Purchasing Supervisor

About the role

An opportunity is available for a highly seasoned professional to supervise the day‑to‑day execution of purchasing operations and the performance of assigned staff. The Purchasing Supervisor leads the procurement of goods and services, monitors the quality and effectiveness of purchasing activities and procedures, and promotes continuous improvement and timely service delivery. The position translates established policies and purchasing priorities into daily work assignments, ensures solicitations and contracts progress accurately and timely, and addresses routine and moderately complex issues while escalating strategic, policy‑level, or high‑risk matters to the Purchasing Manager.

Pay

Pay Range: $71,661 – $93,159 annual compensation

Schedule

Monday – Friday 8 am – 5 pm; some weekend and evening work required.

Benefits

• 11 Paid Holidays
• Medical, Dental, Vision coverage
• Paid Time Off
• Pension Plan
• Professional Development Opportunities

Responsibilities

• Supervise the day‑to‑day work of assigned Buyers and Senior Buyers by prioritizing and assigning workload, monitoring progress, reviewing work products, providing coaching, and ensuring performance expectations are met.
• Provide technical guidance to staff on purchasing methods, solicitation requirements, procurement systems, contract administration, vendor issues, and application of City and State procurement requirements.
• Coordinate and monitor assigned solicitations from planning through award, including development and review of solicitation documents, timelines, evaluations, bid openings, vendor communications, and required approvals.
• Review purchasing and contract documents for completeness, accuracy, compliance, and adherence to procedures; escalate complex or high‑risk matters to senior management.
• Monitor assigned contracts for expirations, renewals, amendments, utilization, spending authority, and other administrative requirements; identify potential issues and coordinate follow‑up.
• Monitor purchasing activity and expenditures to ensure compliance with City policies, procedures, and applicable State requirements.
• Provide direction to purchasing staff regarding work priorities, performance expectations, training, policy compliance, professional development, and continuous improvement; make hiring, disciplinary, and other personnel decisions or recommendations as authorized.
• Support the annual purchasing plan by providing information on solicitation status, department needs, contract expirations, workload, and anticipated procurement activity.
• Coordinate with City departments, vendors, outside agencies, and other divisions to resolve routine and moderately complex procurement issues and maintain timely service delivery.
• Identify operational improvements to purchasing processes, workflows, tracking methods, and customer service practices; make recommendations to management.
• Assist with vendor sourcing and solicitation outreach, including identification of potential vendors, use of cooperative agreements, and other approved sourcing strategies.
• Train and develop purchasing staff on best practices, procurement procedures, systems, documentation standards, and applicable policies.
• Assist management with procurement analyses, reports, presentations, and special projects; provide accurate operational information to support management‑level decisions.
• Maintain awareness of purchasing workload, turnaround times, solicitation status, and other operational measures; communicate significant issues or trends to management.
• Use Microsoft Office applications (Word, Excel, PowerPoint) and applicable procurement systems on a regular basis.
• Perform other related duties as required and adhere to assigned work schedule and City personnel rules and regulations.

Minimum Qualifications

• Bachelor’s degree from an accredited college or university with major coursework in Business Administration, Economics, Accounting, or a related field.
• Four (4) years of responsible purchasing or materials management experience.
• One (1) year of administrative and/or lead supervisory experience.
• Possession of a valid driver’s license.

Preferred Qualifications

• Experience reviewing solicitations, RFPs, RFQs, RFQs, and coordinating public bid openings for formal bid advertisements.
• Experience de‑escalating, negotiating, and resolving sensitive or controversial issues.
• Experience with PeopleSoft Purchasing System or related procurement systems.
• Possession of Certified Professional Public Buyer (CPPB), Certified Public Purchasing Officer (CPPO), or NIGP Certified Procurement Professional (NIGP‑CPP) certification.
• Experience planning, developing, and executing complex procurement solicitations/specifications.
• Experience in contract management, negotiations, and compliance.

Working Conditions & Physical Demands

Positions in this class typically require touching, talking, hearing, seeing, grasping, standing, stooping, kneeling, crouching, reaching, walking, and repetitive motions.