Purchasing & Specifications Specialist III - Honolulu, Oahu

About the role

The Purchasing & Specifications Specialist III, SR-20, is responsible for independently performing moderately difficult work in governmental purchasing, standards and specifications development, and contracts procurement for commodities and services that are not highly technical.

Responsibilities

• Independently identifies, clarifies and specifies requirements of products for users and vendors.
• Conducts research regarding unique user requirements and characteristics of desired products, equipment, materials, etc.
• Evaluates unique user situations and concerns, analyzes and evaluates documentation, justifications, terms and conditions of purchases.
• Develops technical specifications which clearly describe the desired product, material, equipment or service.
• Assesses unique user situations to foresee problems which may arise in the execution, administration or termination of the purchasing agreement, and recommends/develops terms and conditions and other special requirements accordingly.
• Drafts specifications for formal bids and updates such specifications to ensure their currency and applicability.
• Uses common purchasing resources (e.g., catalogs, buyers' guides, etc.) and applies knowledge of documentation requirements for formal purchases (e.g., bonding, indemnification, insurance, severability).
• Applies knowledge and application of formal bidding procedures (e.g., advertising, receipt and analysis of bids) and responds to inquiries regarding the bidding process.

Requirements

One and one-half (1-1/2) years of responsible professional experience in purchasing which:

• Involves working with users and vendors in identifying, clarifying and specifying requirements of products;
• Includes drafting specifications for formal bids and/or updating such specifications to ensure their currency and applicability;
• Shows an understanding and use of common purchasing resources (e.g., catalogs, buyers' guides, etc.).

Such experience must also have involved knowledge and application of documentation requirements for formal purchases, (e.g., bonding, indemnification, insurance, severability), formal bidding procedures (e.g., advertising, receipt and analysis of bids), and responding to inquiries regarding the bidding process.

Qualifications

Education Requirement: Bachelor's degree from an accredited college or university.

Specialized Experience Requirement: One and one-half (1-1/2) years of responsible professional experience in purchasing which:

• Involves working with users and vendors in identifying, clarifying and specifying requirements of products;
• Includes drafting specifications for formal bids and/or updating such specifications to ensure their currency and applicability;
• Shows an understanding and use of common purchasing resources (e.g., catalogs, buyers' guides, etc.).

Such experience must also have involved knowledge and application of documentation requirements for formal purchases, (e.g., bonding, indemnification, insurance, severability), formal bidding procedures (e.g., advertising, receipt and analysis of bids), and responding to inquiries regarding the bidding process.

Skills

Knowledge of purchasing principles and practices;

Ability to interview users, vendors and others regarding user requirements;

Ability to conduct pertinent research regarding unique user requirements and characteristics of desired products, equipment, materials, etc.

Ability to evaluate unique user situations and concerns, analyze and evaluate documentation, justifications, terms and conditions of purchases;

Ability to assess unique user situations to foresee problems which may arise in the execution, administration or termination of the purchasing agreement, and the ability to recommend/develop terms and conditions and other special requirements accordingly.

Benefits

The Hawai`i State Judiciary offers a range of benefits to its employees, including up to 13 paid holidays each year, up to 21 vacation leave days per year, up to 21 sick leave days per year, reasonable time off with pay for jury or witness duty, death in the family, for certain military duty, and for donating to the Blood Bank, free life insurance policy for employees and retirees, deferred compensation retirement savings plan, state retirement plan for eligible employees, and the Public Service Loan Forgiveness Program.

Pay

The salary range for this position is not specified in the job posting.

Schedule

The schedule for this position is not specified in the job posting.