Purchasing Specialist (Remote After Training)

Location: Rochester, NY (remote after training). Contract-to-hire (6 months).

About the role

Seeking an experienced Purchasing Specialist to support end-to-end Procure-to-Pay (P2P) operations within a fast-paced, collaborative environment. This role will play a critical part in ensuring purchasing, invoicing, and supplier processes are executed accurately, efficiently, and in compliance with procurement policies and internal controls. The ideal candidate brings strong procurement expertise, excellent attention to detail, and proven communication skills to partner effectively with internal stakeholders, suppliers, and Accounts Payable teams.

Responsibilities

• Execute daily purchasing activities including purchase requisitions, purchase order creation, confirmations, and changes across the full P2P lifecycle
• Manage the complete procure-to-pay workflow: quote → requisition → approval → PO → goods receipt → invoice matching → payment
• Obtain supplier quotations and support competitive bidding to ensure cost efficiency and value
• Maintain accurate supplier, pricing, and product data within ERP and procurement systems
• Monitor order status and resolve issues related to delays, shortages, pricing discrepancies, and invoice mismatches
• Partner closely with Accounts Payable to resolve blocked invoices and payment inquiries
• Serve as a primary point of contact for suppliers regarding orders, invoicing, and payment status
• Support supplier onboarding, documentation, and ongoing supplier data maintenance
• Ensure compliance with procurement policies, audit requirements, and internal controls
• Identify process gaps or inefficiencies and recommend improvements to optimise P2P operations
• Collaborate with cross-functional and global stakeholders to ensure timely and accurate procurement execution

Requirements

• Proven experience in purchasing, procurement operations, or procure-to-pay process management
• Strong understanding of end-to-end P2P workflows and procurement best practices
• High attention to detail with strong analytical and problem-solving skills
• Excellent communication and stakeholder management skills
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• Experience working with ERP or P2P systems (Microsoft Dynamics 365 preferred)
• High level of integrity and commitment to compliance and accuracy

Qualifications

Preferred: Associate degree in Business Administration or Advanced Certificate/Diploma in Procurement & Supply Operations.

Work Environment

• Hybrid work model based in Rochester, NY
• Collaborative, team-oriented setting with cross-functional and global partners
• Fast-paced environment requiring strong organisation and multitasking skills

Pay

$23–$25/hour.

Benefits

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)