Purchasing Specialist

About the role

Topcon Healthcare is seeking a highly analytical and results-driven Purchasing Specialist to manage purchasing activities, supplier negotiations, inventory planning, forecasting, and vendor contracts. The ideal candidate will be an expert in Excel and AI-based data analysis, with experience using SAP, SAP S/4HANA, and Salesforce or similar platforms. This position requires working at our Oakland, New Jersey office and is not remote or hybrid.

Responsibilities

• Analyze purchasing, inventory, usage, and sales data using advanced Excel and AI tools.
• Prepare accurate purchasing and inventory forecasts based on sales projections, historical demand, lead times, and business requirements.
• Negotiate pricing, payment terms, lead times, and purchasing agreements with vendors.
• Negotiate Service Level Agreements, supplier contracts, and other commercial terms.
• Process and manage RTS (Return to Supplier) transactions and related vendor documentation.
• Identify cost-saving opportunities and ensure the company receives the best available pricing and contract terms.
• Monitor inventory levels and maintain appropriate minimum and maximum stock levels.
• Prepare and manage Min/Max inventory, reorder-point, safety-stock, shortage-risk, and excess-inventory reports.
• Prevent shortages, excess inventory, and obsolete stock through effective inventory planning.
• Evaluate vendor performance based on pricing, quality, reliability, lead time, and SLA compliance.
• Use SAP or SAP S/4HANA to manage purchasing, inventory, purchase orders, vendor records, and related transactions.
• Use Salesforce to review sales forecasts, customer demand, business requirements, and purchasing-related information.
• Use AI tools to analyze large datasets, automate reporting, identify trends, improve forecasting, and increase purchasing efficiency.
• Work closely with Sales, Operations, Finance, Warehouse, Customer Support, and other departments.

Requirements

• Expert-level Excel skills, including PivotTables, XLOOKUP, advanced formulas, dashboards, Power Query, data modeling, and large-data analysis.
• Strong experience using AI tools for data analysis, forecasting, reporting, and process automation.
• Experience with SAP, SAP S/4HANA, and Salesforce.
• Proven experience preparing purchasing, demand, or inventory forecasts.
• Strong vendor negotiation and cost-reduction skills.
• Experience negotiating SLAs, supplier agreements, pricing contracts, and other commercial terms.
• Experience processing RTS transactions and managing supplier returns.
• Experience managing Min/Max inventory levels, reorder points, lead times, and safety stock.
• Excellent analytical, problem-solving, and decision-making skills.
• Strong attention to detail and the ability to identify trends, risks, and cost-saving opportunities.
• Excellent communication, contract-management, and vendor-management skills.
• Ability to work independently and manage multiple priorities.

Pay

Expected Base Pay Range: $85,000 to $105,000 annualized. In addition to base pay, this position includes eligibility for a 5% annual bonus.

Benefits

• Comprehensive medical, dental, and vision insurance.
• Life insurance and disability insurance.
• Tax-saving spending accounts.
• 401(k) plan with employer match.
• Tuition reimbursement.
• Paid company holidays.
• Paid personal time off and paid sick time (meets or exceeds state/local requirements).
• Other perks and benefits.

Employees working at least 30 hours per week are eligible for the Health and Welfare benefit package. Time off policies vary between exempt and non-exempt roles.