Purchasing Specialist

About the Role

The Purchasing Specialist will be responsible for sourcing, negotiating, and procuring goods and services to support operational and project requirements. This role manages purchase order tracking, inventory control and goods and equipment reconciliation. This role will collaborate with cross-functional teams. The Purchasing Specialist will report to the Chief of Office & Facilities Management.

Responsibilities

• Lead vendor negotiations to obtain optimal pricing, cost savings, and value for the organization.
• Develop new supply sources where vendors are inadequate.
• Track the purchases to meet schedules. Expedite orders as needed.
• Receive and ensure proper goods and equipment arrival and trace delinquent arrivals of purchase orders.
• Generate detailed purchase orders with procurement software and send them to vendors.
• Maintain records of goods and equipment ordered, received and issued.
• Resolve discrepancies, manage returns, obtain credits and refunds in a timely manner.
• Manage stockroom, maintain inventory of office supplies.
• Reconcile Packing Lists, Purchase Orders and Vendor Invoices.
• Check and provide feedback to vendors regarding any damaged items.
• Assist with all key areas of IT procurement, including hardware, software, infrastructure and networking equipment, telecommunication services, and outsourced technology services.
• Assist IT with annual software license, support and maintenance renewals to ensure that they are successfully renewed prior to expiration. This often includes conducting a competitive bid process with multiple vendors.
• Coordinate with IT, Finance, and other departments to forecast purchasing needs.
• Provide sourcing support including contract negotiation support, pricing and financial analysis, contract administration, and competitive bidding activities.
• Obtain a deep understanding of the HDC Procurement Guidelines and follow the guidelines appropriately.
• Use New York State Office of General Services contracts and other pre-established government contracts that can be leveraged for cooperative purchasing.

Qualifications

• Bachelor's degree in business administration, Supply Chain Management, Information Technology, or related field.
• 3 to 5 years purchasing experience in related industry.
• Familiarity with IT technology.
• A satisfactory combination of education and/or experience that is equivalent to the above.
• Strong knowledge of government contracting policies and procedures is a plus, including use of competitive bidding, RFQs, RFPs, cooperative purchasing and sole source procurement methods.
• Excellent written and verbal communication skills.
• Thorough working knowledge of purchasing policies, processes and procedures.
• Knowledge of inventory control policies and procedures.
• Extensive knowledge and ability to negotiate best vendor terms, pricing and delivery based on specific budget and schedule requirements.
• Proficient with computer skills, QuickBooks, MS Word and Excel.
• Ability to communicate professionally with people at all levels of the organization and external contacts.

Benefits

• Health Benefits at a reasonable cost
• Dental and Vision Benefits at no cost
• Retirement savings plan with a generous match and a pension plan
• Paid holiday, vacation, sick time and parental leave
• Professional development opportunities
• Public Service Loan Forgiveness for eligible employees
• Wellness reimbursement
• Back-up Caregiver Benefit

Salary Range: $80,000 to $90,000

Location: NYC/Financial District

Position Type: Full Time/Exempt