Jobs · Purchasing · Florida

Purchasing Specialist

Metropolitan Ministries · Tampa, FL · 1 mo ago
Purchasing$21–$23/hrFull-time
We need to output HTML fragment with sections: About the role? Actually we need to use headings for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We must not repeat job title. We need to include only sections with real content. We have description: About Us (we can treat as About the role? Actually "About Us" is about organization, not role. But we can map to "About the role"? The instruction: use

for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we should use those headings if content exists. We have: - About Us: description of organization. Could be placed under About the role? Might be okay. Or we could skip About the role if not directly about role. But we have content about organization; maybe we can put under About the role heading anyway. - What we offer: includes salary range, benefits details. So we can have Pay section (salary) and Benefits section (health, PTO, holidays, 401k, life insurance, EAP, supplemental insurance, tuition reimbursement, training, YMCA discount). Also maybe Schedule? Not mentioned. So we omit Schedule. - Job Functions: list of responsibilities. So Responsibilities section. - Requirements Education and Experience: Requirements section. - Skills Requirements: Skills section. - Physical Requirements: maybe part of Requirements? Could be included under Requirements or separate? Not in list of headings; we could include under Requirements as extra bullet. - Other: legal authorization, background screening, EEO statement (should be removed as boilerplate). We must remove EEO/equal-opportunity boilerplate. So we drop that. Thus we produce sections:

About the role

with paragraph about organization.

Responsibilities

with
  • list of duties from Job Functions.

    Requirements

    with
    • education/experience, physical requirements, etc.

      Skills

      with
      • skills list.

        Pay

        with

        salary range.

        Benefits

        with
        • benefits list. We must not include Schedule. We must preserve all substantive info, not invent. We must remove duplicated lines: e.g., "Receive and review vendor packing slips" appears twice; we should keep only one? The instruction: "Remove duplicated lines". So we need to deduplicate. Let's extract responsibilities list: From Job Functions: - Process purchase orders, organize and confirm delivery of goods. - Receive and review vendor packing slips as applicable. - Manage purchasing queue and process requests in SAP Concur within 48 hours of approval. - Review requests for proper coding and that all proper documentation is attached. - Coordinate with vendors and logistics team for the delivery of goods. - Verify delivery of goods. - Receive and review vendor packing slips. (duplicate) - Resolve any purchasing and delivery discrepancies. - Request replacement products or refunds as needed. - Work with accounts payable staff to resolve invoice discrepancies. - Responsible for reconciling purchasing card statement and submitting documentation to the Senior Accountant weekly. - Process blanket PO’s for the organization contracts, leases, utilities, etc. - Confirm with vendor that orders have been processed within 24 hours of releasing the PO. - Monitor purchasing email and respond to messages within 24 hours. - Support purchasing policy and assist staff as needed. - Provide organizational support to the Finance and Accounting department as needed. - Support the Holiday Center Operation as directed. - Meet personal goals and actively contribute to the achievement of team and organizational targets/goals as stated on the KPI and in the annual plan. - Support the Finance Team in any other tasks as assigned. We need to deduplicate: "Receive and review vendor packing slips" appears twice; keep one. Also "Process purchase orders, organize and confirm delivery of goods." and "Verify delivery of goods." maybe similar but keep both. Now Requirements: Education and Experience: - High School diploma or GED with 3+ years’ experience as a purchasing specialist or in a similar role. - Associate degree or higher in Business Administration, Supply Chain Management, or a similar field is preferred. - Experience with purchasing, accounts payable, purchase orders and/or ability to continue the development of these areas. Physical Requirements: - Hearing and speaking ability which allows for effective oral communication of information; physical, emotional, and spiritual stamina to handle job-related issues and stress. Other (legal auth, background screening) - we may keep as part of Requirements? The instruction says remove EEO boilerplate, but legal auth and background screening are not EEO; they are substantive. We can include them under Requirements as bullet points. Thus Requirements bullets: - High School diploma or GED with 3+ years’ experience as a purchasing specialist or in a similar role. - Associate degree or higher in Business Administration, Supply Chain Management, or a similar field is preferred. - Experience with purchasing, accounts payable, purchase orders and/or ability to continue the development of these areas. - Hearing and speaking ability which allows for effective oral communication of information; physical, emotional, and spiritual stamina to handle job-related issues and stress. - Must demonstrate legal authorization to work in the United States. - Must pass applicable pre-employment background screening procedures. Now Skills: From Skills Requirements: - Strong analytical thinking and problem-solving skills. - Superior organization and time management skills with ability to remain focused on deadline with several distractions. - Excellent computer and clerical skills to match needs of position in Microsoft Office Suite to include Power Point, Word, and Excel spreadsheet. - Must have professional English communication skills both written and oral. - Excellent interpersonal and negotiation skills. - Must be able to communicate effectively in English. (duplicate of previous? Slightly similar; we can keep one.) - Computer literate with a working knowledge of web-based research tools and Microsoft Office. - Ability to effectively use computer equipment: monitor, keyboard, mouse, and other computer-related peripherals. - Self-motivated, ability to multi-task/manage many projects simultaneously, and shift priorities as needed. - Must be able to work independently and be a team player. - Works well under pressure and meets deadlines. - Time management skills in a fast-paced environment. - Requires heart for ministry and comfort working with poor and homeless families and individuals. - Requires understanding of poverty, a high degree of maturity, strong inter-personal skills and the ability to work with low socio-economic and diverse populations facing crisis situations in a professional and diplomatic manner. - Knowledge of community resources available to homeless population. - Must demonstrate maturity and sensitivity to issues of faith, culture, and other sources of diversity. - Ability to work as part of a team within a multi-disciplinary framework. We need to deduplicate: "Excellent computer and clerical skills..." and "Computer literate with a working knowledge of web-based research tools and Microsoft Office." maybe similar but keep both? Could be considered overlapping but not exact duplicate. We'll keep both. Also "Must have professional English communication skills both written and oral." and "Must be able to communicate effectively in English." duplicate; keep one. "Excellent interpersonal and negotiation skills." and later "strong inter-personal skills" maybe similar but keep both? Might be considered duplicate but not exact. We'll keep both. Now Benefits: From What we offer: - Salary: $21.00 - $23.00 (we will put in Pay) - Group health, vision, and dental coverage at affordable rates, along with family coverage if you choose to purchase it. - Preventative care is 100% covered (free) on all plans. - PTO is offered to full-time and part-time employees. 11 days of PTO and 10 paid holidays annually. - Option to participate in the 401K plan with employer match. - $15,000 in employee Life Insurance paid for by Metropolitan Ministries. - Employee Assistance Program - Option to participate in supplemental group insurance plans at affordable rates. - Tuition reimbursement program - Training and career development. - Discounted membership at the YMCA. We need Benefits section bullets for all except salary. Pay section: just salary range. Now About the role: we can summarize About Us paragraph. Let's craft paragraph: "Metropolitan Ministries has been providing life-changing solutions for homeless and at-risk individuals in Tampa Bay since 1972. As a grassroots, donor- and volunteer-fueled community nonprofit, we serve families in Hillsborough, Pinellas, Pasco, Polk, and Hernando counties with compassion, practical help, and a commitment to making a huge difference." Now produce HTML. We must not include any extra text outside HTML fragment. Let's construct:

          About the role

          Metropolitan Ministries has been providing life-changing solutions for homeless and at-risk individuals in Tampa Bay since 1972. As a grassroots, donor- and volunteer-fueled community nonprofit, we serve families in Hillsborough, Pinellas, Pasco, Polk, and Hernando counties with compassion, practical help, and a commitment to making a huge difference.

          Responsibilities

          • Process purchase orders, organize and confirm delivery of goods.
          • Receive and review vendor packing slips as applicable.
          • Manage purchasing queue and process requests in SAP Concur within 48 hours of approval.
          • Review requests for proper coding and that all proper documentation is attached.
          • Coordinate with vendors and logistics team for the delivery of goods.
          • Verify delivery of goods.
          • Resolve any purchasing and delivery discrepancies.
          • Request replacement products or refunds as needed.
          • Work with accounts payable staff to resolve invoice discrepancies.
          • Responsible for reconciling purchasing card statement and submitting documentation to the Senior Accountant weekly.
          • Process blanket PO’s for the organization contracts, leases, utilities, etc.
          • Confirm with vendor that orders have been processed within 24 hours of releasing the PO.
          • Monitor purchasing email and respond to messages within 24 hours.
          • Support purchasing policy and assist staff as needed.
          • Provide organizational support to the Finance and Accounting department as needed.
          • Support the Holiday Center Operation as directed.
          • Meet personal goals and actively contribute to the achievement of team and organizational targets/goals as stated on the KPI and in the annual plan.
          • Support the Finance Team in any other tasks as assigned.

          Requirements

          • High School diploma or GED with 3+ years’ experience as a purchasing specialist or in a similar role.
          • Associate degree or higher in Business Administration, Supply Chain Management, or a similar field is preferred.
          • Experience with purchasing, accounts payable, purchase orders and/or ability to continue the development of these areas.
          • Hearing and speaking ability which allows for effective oral communication of information; physical, emotional, and spiritual stamina to handle job-related issues and stress.
          • Must demonstrate legal authorization to work in the United States.
          • Must pass applicable pre-employment background screening procedures.

          Skills

          • Strong analytical thinking and problem-solving skills.
          • Superior organization and time management skills with ability to remain focused on deadline with several distractions.
          • Excellent computer and clerical skills to match needs of position in Microsoft Office Suite to include Power Point, Word, and Excel spreadsheet.
          • Must have professional English communication skills both written and oral.
          • Excellent interpersonal and negotiation skills.
          • Computer literate with a working knowledge of web-based research tools and Microsoft Office.
          • Ability to effectively use computer equipment: monitor, keyboard, mouse, and other computer-related peripherals.
          • Self-motivated, ability to multi-task/manage many projects simultaneously, and shift

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