Purchasing Specialist

A leading developer and manufacturer of advanced optical, semiconductor, and HFC networking products supporting AI datacenters, cable broadband, telecom, FTTH, and fiber access networks globally. Headquartered in Sugar Land, Texas, AOI is vertically integrated, designing and manufacturing products from semiconductor laser chips to high-speed optical transceivers and HFC networking equipment.

About the role

The Purchasing Specialist supports the procure-to-pay (P2P) process by ensuring accurate and timely review, reconciliation, and resolution of supplier invoices. This role serves as the primary liaison between suppliers, Accounts Payable, Purchasing Buyers, and internal stakeholders to resolve invoice discrepancies, coordinate Purchase Order revisions, and facilitate timely payment processing.

Responsibilities

• Review supplier invoices against purchase orders, receiving records, quotes, and supporting documentation.
• Resolve invoice and purchase order discrepancies by determining ownership and coordinating corrections across Procurement, Accounts Payable, suppliers, Receiving, and other stakeholders.
• Communicate directly with suppliers to obtain corrected invoices, credit memos, statements, and other required information.
• Monitor open invoices, supplier credits, unresolved discrepancies, and payment status to reduce avoidable delays.
• Prepare payment projections, invoice-status reports, freight reports, and other procurement-related reporting.
• Maintain accurate data in SAP, Excel, and applicable purchasing or financial systems.
• Escalate significant pricing issues, supplier disputes, policy exceptions, or matters outside assigned authority to Procurement Leadership.
• Identify recurring issues and recommend practical improvements to purchasing and invoice-resolution processes.
• Support audits, supplier onboarding, reporting, and other procurement projects as assigned.

Requirements

• Bachelor’s degree in Supply Chain Management, Business Administration, Finance, Accounting, Operations, or a related field.
• 1–3 years of experience in purchasing, procurement, supply chain, accounts payable, or a related function. Relevant internship or cooperative education experience may be considered.
• Working knowledge of purchase orders, invoices, receiving records, payment terms, and supplier transactions.
• Ability to review transaction details, identify discrepancies, resolve routine issues, and escalate matters appropriately.
• Strong written and verbal communication skills, including professional communication with suppliers and internal stakeholders.
• Strong organizational skills, follow-through, and attention to detail, with the ability to independently manage multiple open items and deadlines.
• Proficiency in Microsoft Office applications, particularly Excel.

Qualifications

• Candidates must be authorized to work in the United States. Visa sponsorship is not available for this position.
• Experience with SAP, SAP S/4HANA, or another ERP system (preferred).
• Experience with invoice reconciliation, three-way matching, purchase order maintenance, or supplier statement review (preferred).
• Experience in a manufacturing, semiconductor, electronics, or technology environment (preferred).

Location & Work Environment

This is a full-time, onsite position based at AOI’s Sugar Land, Texas campus, a combined office, warehouse, and manufacturing environment. Typical business hours are Monday through Friday, 9:00 a.m. to 6:00 p.m. CT, with flexibility required during peak payment cycles, audits, and other business-critical periods.

Benefits

• Flexible and competitive health benefits, including medical, dental, and vision plans designed to meet individual and family needs.
• Employer matching on 401(k) deferrals.
• Generous PTO policy, with unused PTO payout at end of the year.
• Relocation packages available within the United States.