Purchasing & Receiving Manager, Food & Beverage

Join our team of big mountain adventurers at the largest ski resort in Washington! Here at Crystal, it's more than our work. It's our passion for the guest experience, the outdoors, and the community that bring us together at the end of the tree-lined road. We come from near and far to be up on the mountain because it's an experience you just don't get anywhere else. Events are always on the calendar and friends are always down to play. Work in the beautiful National Forest, neighboring Mt. Rainier, as a premier Ikon Pass destination with a whole lot of stoke to share.

About the role

The Food & Beverage Purchasing and Receiving Manager at Crystal Mountain Resort oversees the efficient procurement, management, and distribution of food and beverage products within the resort's F&B operations. This position ensures a smooth supply chain, maintains inventory levels, and manages the receiving and distribution of goods to meet F&B service standards. The role demands a detail-oriented, strategic thinker capable of effective communication, resource management, and personnel leadership to uphold operational excellence.

This is a full-time, year-round position reporting to the Food and Beverage Director with 1-8 direct reports.

Responsibilities

• Procurement and Vendor Management:
  • Maintain strong vendor relationships and engage with approved vendors for par level purchasing.
  • Maintain ordering of par systems in agreement with F&B leadership team.
  • Weekly management of pars review with F&B leadership team.
• Inventory and Ordering Management:
  • Implement and maintain inventory management systems to maintain stock par levels, delivery, and receiving schedules.
  • Forecast demand, monitor stock levels, and adjust purchasing strategies for efficient inventory control.
  • Oversee the receiving and inspection of all incoming F&B goods, ensuring accuracy, quality, and compliance with set standards and procedures, including the food safety program.
  • Coordinate the efficient distribution of products to various resort departments while ensuring proper handling and storage protocols, including tracking documentation in the flow of food.
  • Implement and maintain rigorous quality control measures through regular inspections and immediate resolution of non-compliance issues, including but not limited to, an expiration list, food safety documentation, and corporate safety requirements.
  • Supervise and enter transfers, waste sheets, and internal/external requisitions, including entering invoices for purchases made to manage par levels.
  • Update inventory templates and supervise physical inventory.
  • Conduct training sessions to ensure staff awareness of best practices, including FOODTRAK.
  • Responsible for the transfer of monthly information, such as inventory counts.
• Reporting and Analysis:
  • Generate regular reports on purchasing activities, inventory levels, and cost analyses to assess performance and identify areas for improvement.
  • Analyze data to make informed decisions, improve processes, and support strategic planning.
• Budgeting and Cost Control:
  • Monitor expenses, analyze variances, and propose cost-saving strategies without compromising quality.
  • Manage purchasing based on budget expectations set by F&B leadership and the budget access allowed.
• Staffing:
  • Hold daily standup meetings with purchasing and receiving team.
  • Attend weekly F&B leadership meetings to present updates on purchasing, shipping, and receiving.
  • Manage all staff labor schedules, posted two weeks out, and timekeeping daily.
  • Present employee opportunities and successes to F&B leadership team for support with HR and growth.
  • Maintain all training requirements for staff, including but not limited to, food and beverage safety certifications and work with HR to upload into the employee's Workday profile.

Requirements

• Proven experience in F&B procurement, inventory management, and logistics within the hospitality or F&B industry.
• Strong negotiation, communication, and relationship-building skills with vendor delivery and internal stakeholders.
• Proficiency in inventory management software and tools for data analysis, such as Food Trak.
• Knowledge of health and safety regulations, quality control standards, and compliance requirements.
• Excellent organizational and leadership abilities to manage a team effectively.
• Analytical mindset, problem-solving skills, and a proactive approach to process improvement.
• Able to communicate effectively in writing and verbally across all levels of the organization.
• Able to make independent judgments which have considerable impacts on the organization.
• Advanced user with Microsoft Office suite; Microsoft D365 experience preferred.
• High School diploma or GED, with at least 1 year experience in Food and Beverage.
• Minimum of 3 years of progressive experience in a similar role.
• Experience in hospitality, travel, or experiential brand is strongly preferred.
• Must possess strong food safety knowledge and demonstrate ability and desire to promote all food handling guidelines as dictated by Washington State law.
• This position requires a valid driver's license.
• Must have a valid Washington State Food Handlers card.
• Must be able to lift 50+ lbs. properly and safely.
• Must be able to safely maneuver up to 160 lbs.
• Must have a means for communication to Manager while on duty.
• Must have intermediate or better ski/snowboard skills.

Benefits

• Free Alterra season pass (unlimited, direct to lift at all Alterra resorts) + free Alterra season pass for spouse and dependents 25 & under.
• 50% off window ticket price at IKON partner resorts.
• Free access to Alterra Mountain destinations during time off.
• Free ski-referral letters for employees to use at other mountain resorts during time off.
• Free friends & family day-ski vouchers (periodic allotment).
• Discounts on ski & snowboard lessons, rentals, gear tune-ups, food & beverage, and retail shops.
• Free Crystal branded swag.
• Pro deals on gear with hundreds of brands.
• Discount Marketplace for accessories, auto, electronics, entertainment, fitness, food, home, pet supplies, travel, and more.
• Employee-only Night Skiing events.
• Employee Housing available for eligible positions.
• Accrued paid time off for eligible positions.
• Group health insurance for eligible positions.
• 401K benefit and generous match with immediate vesting for all staff members over 18.
• Opportunities for growth, advancement, and year-round employment.

Pay

$30-34/hr, bonus eligible.

Schedule

Full-time, year-round. Position may require occasional work on evenings, weekends, and holidays.

Physical Requirements

• Regularly required to walk, talk, see, hear, and operate a computer and other office productivity machinery.
• Ability to work for extended periods of time sitting, bending, reaching, and speaking on a constant basis.
• Ability to lift, carry, or otherwise move and position 25 pounds on a regular basis.
• Manual dexterity to operate a computer and other common office equipment on a constant basis.
• Auditory and visual acuity to operate computers, phones, mobile devices, and basic office equipment on a constant basis.
• Ability to work for extended periods of time standing, walking, kneeling, pushing, and pulling on an occasional basis.
• Must be able to lift 50+ lbs. properly and safely.
• Must be able to safely maneuver up to 160 lbs.