Purchasing Manager

Position Details

Supporting Student Success Through Strategic Purchasing and Operational Excellence at LLCC!

The Purchasing Manager oversees the procurement of goods and services, ensuring materials are sourced cost-effectively, delivered on time, and meet quality standards. This role ensures procurement activities align with college policies, regulatory guidelines, and applicable state laws. In addition, the Purchasing Manager supports facility construction projects through project management activities and oversees fixed asset inventory management processes. Through these responsibilities, the position helps the college maintain efficient operations, control expenses, and minimize procurement-related risks.

As a staff member at LLCC, you can look forward to 23 paid holidays a year, including 2 weeks at the end of the calendar year and one week in March for mid-semester break; 12 Fridays off in the summer; and 5 personal days, 12 sick days, and starting with 15 vacation days per year. LLCC staff, their spouse and qualified dependent children are eligible to use the tuition waiver on credited courses. Staff can also enjoy free access to our on-campus fitness center. LLCC is a positive, team-oriented environment supportive of staff development. You can view all benefits on our website. Come join our team and experience success at LLCC!

Starting salary is likely to be between $66,342 and $78,163 per year with an excellent benefits package.

Required Qualifications

• Bachelor’s degree in business administration or related field. Individuals with extensive, relevant experience may be considered in lieu of a degree.
• Supervisory experience.
• Purchasing/Procurement experience.

Preferred Qualifications

• Prior working knowledge of community college finance, planning and budget management principles, policies and legal requirements, purchasing and inventory management as applied to government institutions.
• Ability to handle multiple tasks concurrently.
• Strong attention to detail.

Physical Requirements

While performing the duties of this position, the employee is regularly required to stand, walk and sit. The employee is occasionally required to lift up to 10 pounds.

Job Duties

• Description of Job Duty: Direct all aspects of college wide procurement process.
• Description of Job Duty: Manage the preparation and approval of all purchases based upon requisitions and college guidelines.
• Description of Job Duty: Oversee the college’s bidding process including establishing bid opening dates, preparing bid specifications, issuing invitations to bid and conduct public bid openings.
• Description of Job Duty: Review, organize and evaluate bid responses and make recommendations on the selected bidder in accordance with Board policies and State statutes.
• Description of Job Duty: Solicit quotations and utilize established governmental agreements to ensure competitive procurement in accordance with established procedures.
• Description of Job Duty: Oversee assignment of work, training, supervision, evaluation and hiring of Purchasing Coordinator and Property Control Technician.
• Description of Job Duty: Establish relationships with vendor representatives to remain aware of new product developments and establish new competitive sources.
• Description of Job Duty: Act as a liaison between College staff and vendors to address rate adjustment/discrepancies, resolve issues with incorrect materials, and facilitate delivery, payments and return authorizations. Work with accounts payable to ensure timely and correct payments.
• Description of Job Duty: Oversee and direct work of Property Control Technician to develop, coordinate and maintain the College’s inventory record and fixed asset control system. Ensure proper classification of equipment in conformance with the Illinois State Property Control Act and college policies. Supervise and assist in the College’s disposal of surplus property.
• Description of Job Duty: Oversee management of the College’s fleet vehicles by property control technician.
• Description of Job Duty: Assist with project management for facility construction and renovation projects by coordinating schedules, tracking progress, supporting communication between stakeholders (contractors, vendors, and internal departments).
• Description of Job Duty: Maintain Titles, leases and service agreement files.
• Description of Job Duty: Serve as the college liaison responsible for promoting supplier diversity, overseeing the collection, tracking and reporting of data for the State’s Business Enterprise Program, and, when possible work to enhance the College’s minority representation in line with the BEP requirements.
• Description of Job Duty: Maintain knowledge to effectively interpret various laws, regulations, policies and procedures related to public procurement.
• Description of Job Duty: Work with College staff to develop and maintain the College’s purchasing department website.
• Description of Job Duty: In collaboration with Associate Vice President of Finance, design and develop processes and financial planning models to calculate budgetary needs for furnishing and equipping capital projects.
• Description of Job Duty: Assist in the college planning and assessment program by developing annual work unit objectives that impact long-range priority goals.

Reference Requests

A document provided by a reference in support of a job application.

Reference Request Details

• Require Applicants to submit references for this position?: Yes
• Last day a reference provider can submit a recommendation: Not specified
• Minimum number of references: 3
• Maximum number of references: Not specified
• Applicant Special Instructions: Please provide the names of three people with whom you have worked or trained who have knowledge of your work-related abilities. Relatives are not acceptable references. Please include at least one current or previous supervisor.