Purchasing Manager

About the role

The Purchasing Manager is responsible for handling and overseeing the procurement of goods and services through appropriate bidding processes to achieve optimum price value while maintaining superior quality consistent with Highgate Hotel’s established control policies and procedures.

Responsibilities

• Receive and inspect all deliveries for accuracy and quality.
• Verify quantities, product specifications, and pricing before accepting shipments.
• Report damaged, spoiled, or incorrect items immediately.
• Ensure perishable items meet proper temperature and food safety standards.
• Match deliveries to purchase orders and invoices.
• Enter receiving data into inventory and accounting systems accurately and timely.
• Maintain organized receiving logs and documentation for audit purposes.
• Ensure proper approvals are obtained for all deliveries.
• Label, date, and store products in designated storage areas.
• Ensure proper rotation (FIFO) and food safety compliance.
• Distribute goods to appropriate departments promptly.
• Maintain clean, organized, and secure storage areas.
• Assist with monthly, quarterly, and annual inventories.
• Monitor par levels and report discrepancies to Purchasing Manager or Controller.
• Support cost control initiatives by maintaining accurate records.
• Maintain safe receiving dock operations.
• Follow hotel safety protocols and company standards at all times.

Qualifications

• High school diploma or equivalent required.
• 1–3 years of receiving, warehouse, or hospitality experience preferred.
• Knowledge of food handling and storage standards.
• Strong attention to detail and organizational skills.
• Basic computer proficiency (inventory or accounting systems experience preferred).
• Ability to lift up to 50–75 lbs regularly.
• Ability to work early mornings, weekends, and holidays as needed.