Purchasing Manager

Essential Duties And Responsibilities

• Procurement and Sourcing
• Source F&B, OS&E, FF&E, housekeeping, engineering, and service contracts in line with specs and brand standards.
• Run competitive bids/RFQs, analyze quotes, negotiate pricing, terms, and SLAs; execute and maintain supplier contracts.
• Maintain approved vendor lists and conduct market surveys to benchmark availability and pricing.
• Purchase-to-Pay Operations
• Create and manage POs; ensure three-way match (PR/PO/invoice) and on-time deliveries.
• Cross-Functional Collaboration
• Work closely with Finance/DOF on budgets, forecasts, accruals, and internal controls.
• Align with Operations, Executive Chef, Engineering, Housekeeping, and Rooms on demand planning and product standards.
• Support pre-opening purchasing (if applicable): OS&E/FF&E schedules, bulk buys, phased ramp-up.

Minimum Qualifications (Knowledge, Skills, And Abilities)

• Bachelor’s degree in Business, Supply Chain, Hospitality, or related field preferred.
• 3–7 years’ hotel or hospitality procurement experience; pre-opening and/or F&B buying a plus.
• Strong negotiation and contract management skills; data-driven with advanced Excel/procurement software proficiency.
• Knowledge of inventory control, P2P/ERP systems, and three-way match.
• Familiarity with food safety and relevant local regulations.
• Clear communication, stakeholder management, and problem-solving skills; able to thrive in a fast-paced environment.
• Professional certifications (e.g., CPSM/CIPS) preferred.

Anticipated Schedule

• Generally Monday–Friday business hours, with flexibility required during month-end close, budgeting cycles, or special projects.

Physical Demands and Work Environment

• Regularly required to stand and move around for the entirety or majority of their shift.
• May be working outside or inside and in different types of weather including excessive heat, cold temperatures, rain and sunshine.
• Regularly required to push, pull, bend, lift and/or move up to 50 pounds.
• May require the ability to drive a golf cart to transport from one area of the property to another in a safe and secure manner.