Purchasing Manager

About the role

The Procurement Purchasing Manager leads the purchasing operations team and is accountable for execution quality, policy compliance, and effectiveness of internal controls across purchasing activities.

Responsibilities

• Establishes and governs operational negotiation frameworks, approves higher-complexity purchasing negotiations within Delegation of Authority (DOA), and ensures outcomes are documented and standardized.
• Drives process standardization, training, and digital enablement to improve cycle times, reduce rework, and strengthen compliance—consistently demonstrating our values: Innovate for Outcomes, Collaborate to Win, Live Quality, Champion Our People, and Be Accountable.
• Lead, develop, and manage Associate Managers, Senior Specialists, and Specialists; provide clear expectations, ongoing coaching, and timely feedback.
• Conduct performance reviews, succession planning, and skills development in line with current and emerging operational needs.
• Manage capacity planning, workload balancing, and peak-load strategies to maintain service commitments and continuity.
• Establish daily/weekly operating rhythms (huddles, tiered escalation, issue logs) that promote transparency, cross-functional alignment, and timely decision-making.
• Reinforce a culture of accountability, collaboration, and continuous improvement across the team.
• Own purchasing dashboards and KPIs (cycle time, accuracy, backlog, exception rates, compliance).
• Review performance daily/weekly; identify trends, conduct root-cause analysis, and implement corrective and preventive actions (CAPA).
• Balance speed, cost, and compliance when reviewing exceptions and approvals; maintain transparent documentation and audit trails.
• Communicate performance results, risks, and resource needs to leadership; present recovery plans with owners, milestones, and expected outcomes.
• Approve or directly lead negotiations within DOA and standard terms, including:
  • Volume-based price breaks and delivery commitments
  • Expedite frameworks and service recovery provisions
  • Credit, return/rebate programs
  • Invoice/pricing dispute settlements
• Ensure negotiated outcomes are measurable, recorded in the ERP/contract repositories, and incorporated into standard negotiation playbooks; conduct quarterly refreshes based on results.
• Maintain ERP accuracy, purchasing controls, and segregation of duties; perform periodic controls testing and coordinate remediation.
• Maintain SOPs, desk-level procedures, and evidence packs to support internal/external audits.
• Monitor and resolve control exceptions (e.g., unmatched POs/invoices, late approvals, unauthorized vendors); track to closure.
• Standardize purchasing processes, SOPs, templates, and documentation; drive adherence and version control.
• Maintain a role-based training curriculum (onboarding, refreshers, control updates, system enhancements).
• Sponsor continuous improvement (CI) projects and targeted automation (e.g., data validations, auto-fills, scheduled reporting, exception alerts).
• Govern data quality for purchasing master data (vendors, catalogs, order parameters) to reduce rework and cycle time.
• Partner with Finance/AP/IT/Operations to fix systemic defects, streamline handoffs, and enhance end-to-end workflows.
• Govern catalog strategy: standard descriptions, approved alternates, reorder practices, and parameter settings to ensure accuracy and ease of use.
• Align purchasing execution with demand forecasts, supply constraints, quality requirements, and operational priorities.

Qualifications

• Bachelor’s degree required; master’s preferred.
• 7–10 years in purchasing/supply chain operations with people leadership experience.
• Strong operational negotiation acumen (volume breaks, expedites, credits/returns, dispute settlements).
• Expertise with ERP procurement workflows (Oracle preferred), internal controls, and analytics tools (Excel/BI).
• Demonstrated success in process standardization, CI, and team development.
• Effective communicator with the ability to prioritize, make sound tradeoffs, and drive cross-functional alignment.

Pay

Pay Range: $109,250.00 - $149,500.00 USD