Purchasing & Inventory Coordinator

Unique Floor Supply is seeking a detail-oriented and organized Accounts Payable/Accounts Receivable (AP/AR) Specialist to manage the day-to-day financial transactions related to accounts payable and receivable. The ideal candidate will ensure accurate processing of invoices, timely collection of payments, and maintenance of financial records. This role requires strong analytical skills, attention to detail, and the ability to work efficiently in a fast-paced environment.

Responsibilities

• Accounts Payable (AP):
  • Review and verify invoices for accuracy, completeness, and appropriate approvals.
  • Process vendor invoices, ensuring timely payment according to company policies and payment terms.
  • Reconcile accounts payable transactions and resolve any discrepancies or issues with vendors.
  • Maintain accurate and organized records of all AP transactions.
  • Prepare and process electronic transfers, checks, and other forms of payment.
  • Monitor and address any outstanding payables, ensuring all obligations are met promptly.
• Accounts Receivable (AR):
  • Generate and send invoices to customers in a timely manner.
  • Monitor and manage the aging of accounts receivable to ensure prompt collection of outstanding payments.
  • Follow up with customers on overdue accounts and establish payment arrangements as needed.
  • Apply customer payments accurately to their respective accounts.
  • Prepare regular AR aging reports and provide updates to management on collection status.
  • Work with the sales team to resolve any billing discrepancies or customer queries.
• Reconciliation and Reporting:
  • Perform regular reconciliations of bank statements, vendor statements, and customer accounts.
  • Assist in the preparation of monthly, quarterly, and year-end financial reports.
  • Maintain and update financial records in the company’s accounting system.
  • Support the finance team during audits by providing necessary documentation and information.
• Process Improvement:
  • Identify and implement process improvements to enhance the efficiency of AP/AR functions.
  • Develop and maintain standard operating procedures (SOPs) for accounts payable and receivable processes.
  • Collaborate with other departments to streamline financial operations and improve communication.
• Compliance and Record-Keeping:
  • Ensure compliance with company policies, accounting standards, and relevant laws and regulations.
  • Maintain accurate and complete records for all financial transactions, ensuring they are filed and stored securely.
  • Assist in the preparation of tax documents and other regulatory filings as needed.

Requirements

• Education: Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred.
• Experience: Minimum of 2 years of experience in accounts payable, accounts receivable, or a similar role. Experience in the flooring or construction industry is a plus.
• Skills:
  • Strong understanding of accounting principles and financial processes.
  • Proficiency in accounting software and Microsoft Office, particularly Excel.
  • Excellent attention to detail and organizational skills.
  • Strong communication and interpersonal skills.
  • Ability to work independently and manage multiple priorities effectively.
• Familiarity with ERP systems and experience using CRM software is an advantage.
• Ability to handle confidential information with discretion.

Benefits

• Paid time off
• Retirement plan (401k)
• Opportunities for career advancement and professional development
• Paid gym memberships
• Team building events and activities
• Fruit, coffee, and snacks provided
• Ongoing training

Each employee has a chance to see the impact of their work. You can make a real contribution to the success of the company.