Purchasing & Finance Coordinator

About the role

The Purchasing & Finance Coordinator at Atomic Industries plays a crucial role in managing the company’s purchasing, accounts receivable, and accounts payable functions within a cutting-edge, tech-driven environment. This position ensures the seamless operation of our financial processes, leveraging modern software tools to drive efficiency and accuracy across all financial transactions.

Key Responsibilities

• Purchasing
• Generate and process purchase orders (POs) to vendors, ensuring product details, quantities, and pricing are accurate.
• Maintain and update vendor information and purchase records in the company’s cloud-based manufacturing platform.
• Cook up with vendors to confirm receipt of POs, track delivery schedules, and resolve any discrepancies.
• Monitor inventory levels and collaborate with the Controller on inventory and job costing tasks using the company’s manufacturing software.
• Aid in the implementation and optimization of tech-driven purchasing processes.
• Accounts Receivable (AR)
• Generate and send accurate customer invoices, attaching all necessary documentation.
• Monitor AR aging reports and follow up on overdue payments, utilizing automated reminders and tracking tools.
• Aid in preparing financial reports by providing AR data and insights.
• Collaborate with the finance team to resolve billing discrepancies and improve AR processes through automation.
• Accounts Payable (AP)
• Receive, review, and process vendor invoices for payment using cloud-based AP solutions.
• Reconcile vendor statements and resolve discrepancies promptly.
• Ensure accurate coding of invoices to the appropriate general ledger accounts within QuickBooks Online.
• Prepare and execute payments to vendors, adhering to agreed payment terms and deadlines.
• Aid in weekly electronic payment runs, leveraging automated payment systems.
• Prepare and issue 1099 forms as needed.
• Monitor and optimize payment terms and cash discount potentials.
• Ad Hoc Responsibilities
• Complete and send credit applications to vendors; process customer credit applications as necessary.
• Perform ad hoc accounting projects and tasks, including support for the Controller with employee expenses, reimbursements, and communication regarding financial processes.
• Aid in payroll review and processing.
• Liaise with operations to assist with new hire set-up on company systems.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
• 2-3 years of experience in purchasing, accounts payable, and accounts receivable, ideally in a tech-driven environment.
• Strong knowledge of accounting principles and financial processes.
• Proficiency in accounting software (e.g., QuickBooks Online) and Microsoft Office Suite, particularly Excel.
• Familiarity with cloud-based financial tools and willingness to learn new software applications.
• Exceptional attention to detail, organizational skills, and the ability to multitask in a fast-paced environment.
• Strong communication and interpersonal skills, with a proactive approach to problem-solving.

Key Competencies

• Tech-savvy: Ability to navigate and adapt to various software applications and tools.
• Efficiency: Capable of streamlining processes using modern technology.
• Analytical: Skilled at interpreting financial data and providing insights.
• Collaborative: Works well with cross-functional teams, especially in a tech-driven setting.

Compensation and Benefits

Salary Range: $75,000 - $85,000 per year
Equity compensation
Full benefits package, including health, dental, vision, and retirement plans