Purchasing – Finance Assistant

About the role

The Purchasing and Financial Assistant plays a key role in supporting the business and financial operations of the Children’s Developmental Services Agency of Western North Carolina. Approximately 95% of the position’s responsibilities focus on financial and administrative functions, including: Procurement and Accounts Payable: Managing purchasing activities, processing invoices, and maintaining accurate records for accounts payable. Motor Fleet Coordination: Assisting in the co-management of the motor fleet for the Asheville office. Asset and Inventory Management: Tagging fixed assets, coordinating surplus and supply tracking, and maintaining inventory records. Database Maintenance: Updating and managing databases related to fixed assets, purchase requisitions, and invoices. Administrative Support: Receiving referrals and providing front desk/reception assistance as needed.

Responsibilities

• Procurement and Accounts Payable: Managing purchasing activities, processing invoices, and maintaining accurate records for accounts payable.
• Motor Fleet Coordination: Assisting in the co-management of the motor fleet for the Asheville office.
• Asset and Inventory Management: Tagging fixed assets, coordinating surplus and supply tracking, and maintaining inventory records.
• Database Maintenance: Updating and managing databases related to fixed assets, purchase requisitions, and invoices.
• Administrative Support: Receiving referrals and providing front desk/reception assistance as needed.
• Supporting the maintenance and coordination of central office equipment.
• Assisting staff with office equipment troubleshooting.
• Providing backup support for medical records.
• Participating in special projects as assigned by the supervisor.

Requirements

Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement. The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required. Applicants who possess the following skills are preferred:

• Demonstrated experience using correct grammar, vocabulary, spelling and office terminology to compose and/or proofread correspondence, reports and other materials.
• Experienced in learning and independently applying organizational procedures and guidelines as well as regulations covering state requirements.
• Proven experience in independently working with people with courtesy and tact in performing public contact duties.
• Experience with accounts payable.

Qualifications

The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required. Applicants who possess the following skills are preferred:

• Demonstrated experience using correct grammar, vocabulary, spelling and office terminology to compose and/or proofread correspondence, reports and other materials.
• Experienced in learning and independently applying organizational procedures and guidelines as well as regulations covering state requirements.
• Proven experience in independently working with people with courtesy and tact in performing public contact duties.
• Experience with accounts payable.

Skills

The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required. Applicants who possess the following skills are preferred:

• Demonstrated experience using correct grammar, vocabulary, spelling and office terminology to compose and/or proofread correspondence, reports and other materials.
• Experienced in learning and independently applying organizational procedures and guidelines as well as regulations covering state requirements.
• Proven experience in independently working with people with courtesy and tact in performing public contact duties.
• Experience with accounts payable.

Benefits

The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NC Flex program (numerous high-quality, low-cost benefits on a pre-tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave is available to eligible employees.

Pay

$37,782 - $66,120

Schedule

N/A

Contact Information

Talent Acquisition
talentacquisition@dhhs.nc.gov