Purchasing Coordinator

Responsibilities

• Research products, pricing trends, and technical details using supplier catalogs and other sourcing resources to support informed purchasing decisions.
• Maintain organized and up-to-date procurement records, including supplier profiles, inventory details, unit costs, and delivery performance history.
• Obtain supplier quotations, evaluate available options, and track open orders to help ensure timely fulfillment.
• Support purchasing plans by coordinating with internal team members to align orders with anticipated material and product needs.
• Partner with production and warehouse staff to reduce the risk of shortages and avoid interruptions to day-to-day operations.
• Review vendor performance by monitoring pricing, product quality, and delivery reliability, and share findings with the purchasing team.
• Investigate and help resolve issues related to damaged items, shipment variances, and late deliveries with suppliers and internal stakeholders.
• Work with accounting to match invoices, purchase orders, and receiving documents to support accurate reconciliation and payment processing.
• Aid in departmental efficiency efforts by contributing to cost-reduction ideas, process improvements, purchase order administration, RFQ coordination, data entry, and transportation or logistics support.

Requirements

• 2+ years of experience in purchasing, procurement coordination, or a related supply chain support role.
• Working knowledge of purchase order processing, supplier communication, and day-to-day purchasing department activities.
• Experience tracking inventory levels and maintaining accurate purchasing and vendor data.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Ability to compare supplier quotes, follow up on open orders, and manage multiple priorities effectively.
• Comfortable collaborating with warehouse, production, and accounting teams to support smooth purchasing operations.
• Solid problem-solving skills for handling shipment discrepancies, delayed deliveries, and damaged goods issues.