Purchasing Coordinator

About the role

The Purchasing Coordinator provides comprehensive administrative and operational support to the Purchasing department by managing purchase order processing, vendor communications, order tracking, inventory coordination, and purchasing documentation. This role ensures that materials and supplies are available to support production, maintains accurate purchasing records, and delivers excellent internal customer service while working closely with cross-functional teams in a dynamic manufacturing environment.

Responsibilities

• Prepare and process purchase orders as directed by the Purchasing Agent, ensuring accuracy and completeness.
• Review purchase requisitions for completeness, accuracy, and compliance with purchasing procedures.
• Enter, update, and maintain purchasing information in the ERP system (Syspro), including order details and vendor data.
• Track purchase orders from placement through delivery, monitoring status and ensuring timely receipt of materials.
• Communicate with suppliers regarding order acknowledgments, shipment status, and delivery updates to keep stakeholders informed.
• Absorb and provide pricing, lead times, and product availability from vendors to support purchasing decisions.
• Cook with vendors to resolve shipping discrepancies, backorders, and other order-related issues.
• Maintain inventory levels and communicate potential shortages to the Purchasing Agent to prevent production delays.
• Cook with material deliveries with warehouse and receiving personnel to ensure smooth and accurate receiving processes.
• Maintain purchasing files, vendor records, and price lists in an organized and accessible manner.
• Ensure all purchasing documentation is complete, accurate, and properly filed for audit and reporting purposes.
• Assist with data entry and preparation of purchasing reports and metrics as needed.
• Work closely with Engineering, Production, Planning, Receiving, and Accounting to ensure timely procurement of materials and alignment with operational needs.
• Absorb and provide support for special purchasing projects and continuous improvement initiatives aimed at enhancing efficiency and accuracy.
• Deliver responsive and professional internal customer service to stakeholders across the organization.

Requirements

• High school diploma or equivalent.
• 1–3 years of purchasing, procurement, inventory, customer service, or administrative experience in a manufacturing environment preferred.
• Experience with ERP systems; Syspro experience is a plus.
• Proficiency with Microsoft Office, particularly Excel, including accurate data entry and spreadsheet management.
• Strong organizational and time management skills with the ability to meet deadlines.
• Strong written and verbal communication skills for effective interaction with vendors and internal teams.
• Ability to manage multiple priorities in a fast-paced environment while maintaining accuracy.
• High attention to detail and strong focus on data accuracy and documentation quality.
• Experience providing administrative support in purchasing, supply chain, or related functions.
• Ability to coordinate purchasing support activities and collaborate with cross-functional departments.

Qualifications

• Associate degree in business, supply chain, or a related field preferred.
• Manufacturing or semiconductor industry experience is beneficial.
• Understanding of purchasing and inventory processes, including purchase order management and supplier communication.
• Familiarity with logistics, order entry, and supply chain workflows.
• Experience with procurement support and purchasing support in a production environment.
• Customer service mindset with the ability to build positive relationships with internal and external partners.
• Interest in learning and growing within the supply chain and purchasing function.
• Comfort working with ERP systems and Excel for data entry, reporting, and analysis.
• Experience in environments that manufacture high-purity valves, regulators, piping manifolds, or other engineered components is a plus.

Additional Skills & Qualifications

• Experience in environments that manufacture high-purity valves, regulators, piping manifolds, or other engineered components is a plus.

Work Environment

This is an onsite role with standard hours of approximately 8:00 a.m. to 5:00 p.m., with some flexibility as needed. The position is based within a manufacturing company that produces high-purity valves, regulators, and piping manifolds used in engineered fluid-handling systems for industries such as semiconductor manufacturing, clean energy, life sciences, and data centers. The Purchasing Coordinator primarily works in an office setting using an ERP system (Syspro) and the Microsoft Office suite, especially Excel and Outlook, while regularly interacting with Engineering, Production, Planning, Receiving, and Accounting. From time to time, the role requires going into the warehouse and receiving areas to confirm parts, coordinate deliveries, and support inventory activities. The environment supports growth and learning within the supply chain and purchasing function, with opportunities to evolve within the role and department as the company continues to experience significant growth.

Job Type & Location

This is a Contract to Hire position based out of Portland, OR.

Pay And Benefits

The pay range for this position is $24.00 - $24.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Portland,OR.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.