Purchasing Coordinator

Responsibilities

• Supervise all purchasing, receiving, and storage functions for all Food and beverage products.
• Maintain a 95% compliance with the Avendra program.
• Communicate clearly with the Accounting team in order to achieve a problem-free month end process.
• Administer established and future policies and procedures for coordinating the requisition of food, beverage, and other materials from departments around the hotel.
• Accurately record request for order and billing purposes to other departments.
• Periodically review PAR’s to ensure it remains accurate for the needs for the hotel.
• Keep the team focused on PAR’s for commonly used items within Food and Beverage so necessary supplies are available when in demand.
• Ensure reconciliation of book to actual products in storage.
• Resolve all discrepancies, keeping accurate records of shrinkage and conduct root cause analysis for problem resolution and implement policies and procedures to eliminate reoccurrence.
• Ensure policies are created and enforced to manage storage areas in a safe, clean, and orderly manner.
• Attend and report relevant information at weekly F&B Meeting and Wage Meeting.
• Take minutes and send to appropriate parties.
• Organize and record monthly communication meetings for Purchasing team.
• Report to appropriate parties.
• Develop, recommend, and implement improvements in processes to promote efficiency and faster service with lower costs.
• Cook/Reps, Reviews, PCI Compliance, certification, Safe Food Handlers cards, etc.
• Generate production reports and inventory transaction updates to keep Executive Chef and Director of Food and Beverage knowledgeable of receiving/purchasing performance.
• Manage invoices in Report Safe to ensure all are up to date and current.
• Monitor slow moving and obsolete inventory and make recommendations for disposal and conduct frequent stock checks.
• Communicate and complete MRO’s as required.
• Ensure appropriate distribution of costs when items are ordered in bulk and should be allocated across departmental lines.
• Manage vendor relationships and assist in building effective partnerships, serve as the primary point of contact for food and beverage vendors, oversee various procurement contracts for services, and ensure contract/vendor relationships support the success of the hotel.
• Develop and grow the team to take on additional roles within the hotel/company as part of our continued growth strategy.

Qualifications

• High School Diploma/GED
• College degree preferred
• Food Handler Certification
• 1+ Years of purchasing/receiving experience an asset
• Supervisory Experience an asset
• Working knowledge of the hotel/restaurant industry preferred