PURCHASING & CONTRACTS ANALYST I / EMERGENCY APPOINTMENT HOMELESSNESS

About the role

The LA County Board of Supervisors recently declared a local state of emergency for homelessness, and the County is working to revise and expand its response to help all who are affected. We are looking for qualified and passionate individuals to help us in the mission of addressing issues like housing, mental health, and substance use. If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you.

Responsibilities

• Prepares routine solicitation and contract documents, including Request for Quotations (RFQs), Request for Bid (RFBs) and specifications.
• Affords assistance to more senior level purchasing and contracts analysts in preparing Requests for Bids (RFBs), Requests for Proposals (RFPs), etc.; works with user departments to define and establish contract specifications and statements of work.
• Reviews and evaluates vendor bid responses and issues purchase orders and/or contracts; incorporates applicable standard terms and conditions for purchase agreements and contract awards to ensure protection of County interests, best price, and compliance with agreement requirements.
• Recommends County procurement standards, delegated purchasing authority requirements and emergency purchase procedures.
• Affords assistance to more senior analysts with highly complex acquisitions and developing master agreements and contracts, including formulating schedules, designing forms or exhibits, preparing flowcharts, or other tasks, as assigned.
• Maintains oversight and administration of routine agreements and contracts for the County, ensuring compliance with terms and conditions and pricing, and ensures accuracy and timely performance of contracted work and cost compliance.
• Compiles data gathered from a variety of sources, including the County’s enterprise purchasing and procurement systems, generates and analyzes reports and makes strategic purchasing recommendations.
• Identifies opportunities to improve the quality, efficiency, and effectiveness of Section services or acquisition process.
• Solves contractual issues or problems with vendors on behalf of user departments and project teams.
• Clarifies and resolves interpretation differences of routine contract performance issues or terms and conditions with vendors.
• Affords assistance to customer departments in understanding and interpreting existing agreements.

Requirements

• Option I: Bachelor's Degree or higher from an accredited college or university.
• Option II: Three years of purchasing and/or contracts experience in a competitive bid environment involving the acquisition of equipment, supplies, and services.
• Must possess and clearly express detailed years of experience performing relevant duties related to the requirements above within your online job application and supplemental questionnaire.
• Valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

Physical Expectation

This class requires light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.