Purchasing Clerk, Purchasing Department

About Us

CAMBA is a community of staff, volunteers, clients, donors, neighbors and partners who work together to build an inclusive New York City, where all children and adults have access to the resources and supports they need to thrive. We take a comprehensive approach by offering more than 180 integrated programs in: Education & Youth Development, Family Support, Job Training & Employment Support Services, Health, Housing, and Legal Services. We reach more than 72,000 individuals and families each year at our 100 locations, including 10,000 youth. CAMBA serves a diverse cross section of New Yorkers from new mothers in Brownsville to job seekers in the Rockaways. More than half of our clients are immigrants and refugees from around the globe. Over 85% of our families live in poverty, reflecting the challenges faced by nearly 1.7 million New Yorkers today.

Program Overview

The Van Dyke Cornerstone Case Management Expansion is an enhancement to CAMBA’s DYCD-funded Cornerstone Community Center at Van Dyke Houses that brings an intensive, case-management approach to young adult participants ages 18–21. Using a strength-based, youth-centered, and trauma-informed lens, the program team engages high-risk young adults, develops Individual Service Plans (ISPs) addressing education, employment, health, and life skills, and acts as “expediters” connecting participants to City agencies and community providers for health, mental health, employment training, housing, food, and other supports.

Responsibilities

• Maintain professional relationships with vendors and clients while maintaining client confidentiality.
• Practice Universal Precautions/Standard Protocol & Procedures.
• Comply with all Federal, State, City, and CAMBA security and privacy policies intended to protect the security and privacy of individually identifiable health information.
• Maintain accurate files of paperwork for all orders (e.g., copies of Purchase Order forms, Purchase Request forms).
• Assist with purchasing/procurement support (e.g., reconcile purchase orders and invoices).
• Assist with keeping records on contract requirements regarding purchasing, vendors, and purchasing groups.
• Enter data into an automated management information system and maintain up-to-date file systems.
• Review purchase orders to identify programs for delivery.
• Log inventory of deliveries/packages received, ensuring accuracy before signing off on deliveries.
• Keep track of back orders and follow up with vendors for updates as necessary.
• Send program staff emails daily notifying them of the status of their orders (e.g., orders placed, backordered) and include all corresponding paperwork necessary.
• Maintain a log of all sites that have ordered supplies.
• Create and maintain a delivery schedule of supplies.
• Ensure inventory sites are neat, orderly, and easily accessible.
• Follow up with Fiscal/Budget Departments on program purchase requisition forms.
• Prepare Purchase Requisition Orders (KissFlow) for supplies at the main office, as requested.
• Answer and screen incoming telephone calls, directing callers and general voicemail messages to the appropriate personnel.
• As needed, receive and distribute supplies to various programs throughout the agency.
• May fill out package received forms after cross-referencing items purchased; ensure packing slip is stamped received and sent to the Program Manager as scheduled.
• Other duties as assigned.

Requirements

• High School Diploma or GED and 2 years’ experience.
• 2 years of relevant experience.

Preferred Qualifications

• Experience using Microsoft Office applications (Word, Excel) and Outlook, and knowledge of databases.
• Good communication skills (written and verbal).
• Strong typing skills.
• Ability to lift and move boxes.

Pay

$45,000 - $50,000

Schedule

Full-time

Benefits

• Health insurance
• Dental insurance
• 403(b) retirement plan with employer match
• Paid time off (vacation, personal, and sick time)
• Paid holidays