Purchasing Clerk

Duties & Responsibilities

• Enter and maintain purchase orders, requisitions, and receipts in ADACO accurately and efficiently
• Update item counts, product descriptions, pricing, and units of measure within the system
• Auxiliary with inventory adjustments, transfers, and counts as needed
• Ensure all entries comply with company purchasing policies and procedures
• Purchase support: verify orders against invoices, packing slips, and receiving documentation; flag discrepancies; maintain vendor records; provide administrative support to purchasing staff

Accuracy & Compliance

• Review data for errors, duplicates, or missing information
• Maintain organized electronic and paper records for audits and reporting
• Follow internal controls related to purchasing and inventory management

Communication & Collaboration

• Work closely with Purchasing, Accounting, and Operations teams
• Communicate issues or system concerns promptly to supervisors
• Provide basic reporting or data pull support from ADACO when requested

Required Skills & Experience

• High school diploma or equivalent
• Strong attention to detail and data accuracy
• Basic computer proficiency (data entry, spreadsheets, email)
• Ability to learn and navigate software systems efficiently
• Prior experience with ADACO or similar purchasing/inventory systems
• Experience in purchasing, inventory control, hospitality, healthcare, or supply chain environments
• Familiarity with purchase orders, invoices, and receiving processes
• Maintain a high level of data accuracy
• Meet daily and weekly data entry deadlines
• Demonstrate reliability, professionalism, and confidentiality
• Continuously improve system knowledge and efficiency

Physical Requirements

• Ability to sit for extended periods while entering data
• Occasional lifting of light materials (e.g., paperwork, small office supplies)
• Position may require flexibility to align with purchasing and receiving schedules