Purchasing Clerk

About the role

PB Leiner is one of the world’s leading producers of high quality gelatins and collagen peptides. We supply a growing market in food, pharma, health nutrition and technical applications. In all our efforts, we strive to be The Clear Solution for our customers. We spot and exploit opportunities, and try to anticipate future trends for them. We pursue outstanding quality and choice, as well as smooth delivery. We have a global presence in terms of both our plants and sales support, and count approximately 1,100 collaborators worldwide. PB Leiner is part of Tessenderlo Group.

Responsibilities

• Purchase materials and services within the following categories: Production Supplies, Final Product (intercompany and external), Packaged Chemicals, Lab Supplies, Basic Services (e.g., lawncare, janitorial, snow removal, waste services)
• Issue purchase orders and ensure timely follow-up with vendors
• Maintain accurate pricing, lead times, and supplier data within the ERP system
• Monitor order status to ensure on-time delivery and resolve delays as needed
• Sourcing Support
• Provide sourcing assistance for assigned departments and categories, including Production, Lab, and Safety
• Assist with supplier identification and quote collection
• Support cost comparison and supplier evaluations
• Participate in vendor selection and qualification processes
• Aid in annual vendor and service provider reviews
• Inventory Management
• Conduct monthly physical counts of chemical inventories and reconcile discrepancies
• Assist with bi-annual finished goods inventory counts
• Cycle counts of maintenance inventory
• Investigate inventory variances and collaborate with appropriate departments to resolve issues
• ERP & Financial Coordination
• Perform systematic receipts of goods and services in the ERP system
• Identify, investigate, and resolve invoice variances in coordination with Accounting and vendors
• Aid in new material setup and chemical approval workflows
• Maintain accurate purchasing and vendor records
• Compliance & Quality
• Serve as an Internal GMP Auditor to ensure purchasing and inventory practices comply with applicable standards and internal procedures
• Support documentation and audit readiness activities
• Backup & Projects
• Act as backup to the Purchasing Specialist as needed
• Participate in cross-functional initiatives and continuous improvement projects
• Perform other duties and special projects as assigned

Qualifications

• Higher Secondary Education
• 1 - 3 Years relevant experience
• Knowledge: Proficient in Microsoft Excel and Word
• Organizational skills and the ability to multi-task, prioritize, and work efficiently
• Analytical with problem-solving capabilities, interpersonal skills, and the ability to function independently and interdependently in a team environment
• Open to change and willing to learn new skills as the opportunities arise
• Experience with SAP or other financial system is a plus