PURCHASING ASSISTANT with Security Clearance

Location: Bldg. 955 Business Office, Eglin AFB, FL. Classification: Purchasing Assistant. Type: Exempt, Regular Full‑time. Requisition: R‑AB‑26.

About the role

The Purchasing Assistant reports to the Contracts & Procurement Manager and serves as a liaison between the Shipping & Receiving office and the Purchasing office to resolve order discrepancies. The position requires independent judgment, strong multitasking ability, a high level of professionalism, and strict adherence to ethical standards.

Responsibilities

• Work with vendors to expedite orders for supplies/services and communicate status with requesters.
• Maintain detailed order status notes in the centralized database (Costpoint) for access by buyers and accounting.
• Track purchase orders from placement through delivery.
• Provide status reports on open purchase requests and commitments as required.
• Obtain new vendor account information and assist with entering/updating vendor records.
• Maintain vendor performance documents (discrepancy reports, performance surveys).
• Finalize, quality‑check, and scan open purchase orders to archive files.
• Assist in obtaining invoices and resolving accounts‑payable issues to process vendor payments.

Requirements

• Associate’s or Bachelor’s degree in a business‑related field (desired).
• Minimum two years of purchasing or related experience (required).
• Experience with contract and accounts‑payable processes (desired).
• Familiarity with Federal Acquisition Regulations (FAR) (desired).
• Proficiency with purchasing‑related software; Costpoint experience (desirable).
• Excellent organizational and communication skills.
• Excellent typing and data‑entry skills.
• Ability to use independent judgment to make decisions.
• High level of professionalism and work ethics.
• Current CAC holder (very beneficial).
• Must pass a National Agency Check with Investigation (NACI).
• Must successfully complete a background investigation and drug test as a condition of placement.
• Must hold or be able to obtain and maintain a U.S. DoD‑issued security clearance (requires U.S. citizenship).
• Employment and start date contingent upon receipt of required interim security clearance.

Work environment

Work is performed in an environmentally controlled office setting on Eglin AFB, FL.

Physical demands

Substantial repetitive motions of the wrists, hands, and/or fingers. Close visual acuity required for preparing/analyzing data, viewing a computer terminal. Very little lifting or moving of heavy objects. May require sitting for long periods.