Purchasing Assistant Manager - Year Round

PURPOSE OF POSITION

The Purchasing Assistant Manager is a strategic and operational leader responsible for overseeing the daily procurement, receiving, and distribution lifecycle for all food, beverage, and janitorial needs across resort departments. In a high-volume luxury environment, this role ensures seamless operations by maintaining optimal inventory levels, securing high quality products, and supporting uninterrupted service delivery. This position plays a critical role in bridging vendor relationships with internal storeroom operations, ensuring clear communication, accurate forecasting, and efficient product flow.

Responsibilities

• Interview and hire Storeroom Clerks and Storeroom Crew Leader
• Explain and educate employees on storeroom procedures, products, and organization
• Help train and supervise storeroom personnel in all storeroom locations on all software procedures, products, and organization
• Inventory Management & Product Ordering
• Assist the Purchasing Manager in day-to-day buying supplies, tracking deliveries, and making sure supplies arrive on time
• Inventory control, lead day-to-day and month-end inventories and quarterly physical stock-takes for all storerooms
• Compile all orders in a timely fashion to ensure no shortages or outages occur
• Order wine for The Brass Tag, Cast and Cut Seafood, Fireside, Royal Street Cafe, East Village, and future outlets
• Cook up and coordinate all goods deliveries and pick-ups
• Maintain an accurate procurement records and documentations
• Implement and monitor strict security protocols for high-value assets, including liquor, wine, and food
• Cook up and coordinate with internal departments to understand what's needs and when, so the company avoids shortages or overstocking
• Follow-up on orders to ensure correct delivery dates
• Make plant visits to various suppliers from time to time to remain familiar with their operation
• Review seasonal menus with Director of Beverage and all the chefs from each location and division
• Maintain an approved vendor list, auditing performance for quality, punctuality, and price compliance
• Discuss with vendors information related to product, price, availability, service, and delivery date
• Other duties as assigned

Qualifications

• 2-3 years of work-related experience in working with food or in purchasing
• Must be 21 years or older
• Strong communication skills
• Proficiency in procurement software and Microsoft Office (especially Excel)
• Must be able to lift and carry at least 50 lbs regularly