Purchasing Assistant - Construction Equipment

Behind every machine we rent, sell, or service is someone who made sure the paperwork was perfect. That someone could be you. Best Line Equipment, one of Pennsylvania's leading construction equipment dealers, is looking for a Purchasing Assistant to join our corporate team in State College.

About the role

This is the behind-the-scenes role that keeps 17 locations moving: you'll process purchase orders, manage titles, registrations, and IFTA filings for our fleet, and oversee the employee credit card and fuel card programs. If you're organized, sharp with numbers, and take pride in work most people never see, but everyone depends on, we want to meet you.

Responsibilities

• Purchase Order Processing: Prepare, submit, and process requisitions and purchase orders for supplies and equipment; maintain accurate purchase records and track orders through delivery.
• Invoice Entry: Accurately input invoice details into the accounting system, including vendor information, invoice amounts, and payment terms.
• Discrepancy Resolution: Compare deliveries and invoices with purchase orders to identify and resolve discrepancies with vendors and internal staff.
• Vehicle Titles and Registration: Maintain title and registration records for all company vehicles, processing renewals, transfers, and new registrations across all locations.
• IFTA Reporting: Compile mileage and fuel records and prepare International Fuel Tax Agreement (IFTA) filings, ensuring accurate and timely reporting.
• Employee Credit Card Management: Administer the employee credit card program, including issuing and deactivating cards, monitoring usage, collecting receipts, and reconciling monthly statements.
• Employee Fuel Card Management: Administer the employee fuel card program, including card issuance, usage monitoring, and account reconciliation.
• Recordkeeping and Communication: Enter, verify, and maintain information in written and electronic form; process day-to-day paperwork and provide information to supervisors, co-workers, and vendors.

Essential Job Functions

• Use computers and computer systems to enter data and process information.
• Perform day-to-day administrative tasks such as maintaining information files and processing paperwork.
• Communicate with people outside the organization, representing the organization to customers, the public, government, and other external sources.
• Provide information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
• Process information and verify data.
• Enter, transcribe, record, and maintain information in written and electronic form.
• Process information by compiling, coding, categorizing, auditing, and verifying information or data.

Requirements

• High school diploma or equivalent and one to two years of clerical, administrative, or purchasing support experience.
• Valid driver's license.

Skills

• Knowledge of raw materials, production processes, quality control, costs, and other techniques for maximizing the effective purchase and distribution of products.
• Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
• Excellent organizational skills and attention to detail.
• The ability to use a computer and excellent customer service skills.
• Team-player with the ability to manage multiple items simultaneously.

Pay

$20.00 - $24.00/hour, dependent on experience

Schedule

Full-time, 40-hour week

Benefits

• 401(k) with company match
• Dental insurance
• Disability insurance
• Employee assistance program
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid vacation
• Paid sick time
• Vision insurance

Why Best Line Equipment?

For over 40 years, Best Line Equipment has been family-owned, and that still shows in how we treat our people. With 15+ locations across PA, MD, and NJ—and growing—there's real opportunity here for anyone ready to build a career. We're passionate about helping our employees grow professionally, work as a team, and take pride in serving our customers. Our culture runs on job satisfaction, diversity, and shared accountability. We've been voted Top 100 Best Places to Work in Pennsylvania multiple years running because we've earned it. Come grow with us.